Executive Board Minutes

 

January 2013

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

January 13th, 2013

 

The meeting was called to order by Tim McNeilly. The following persons were present.

Flag Officers: Tim McNeilly – Commodore;  Jim Fry – Rear Commodore; Eileen King – Vice Commodore; Kathy Cronheim – Treasurer; and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Joella Nicastro; Dick Andrews; Bill Redman Jr.; and Tom Fitzgerald.

 

Minutes

The minutes of the December 2012 meeting were reviewed and minor comments were incorporated.  A motion to accept was made by Eileen King which was seconded by Jim Fry.  All in favor and the motion carried.

 

Treasurer’s Report: Kathy Cronheim reported for the month of December, 2012. Opening checking account balance for December 1st was $51,033.82 and closing balance on December 31st was $41,190.40. Significant expenses for December were $8,404 for Hurricane related expenses and $3,255 for property Taxes.  In addition, the club has

$54,196.21 in savings in a Wachovia Money Market.

 

A motion was made by Pete Tamburro to accept the report which was seconded by Jim Fry with all in favor and the motion carried.

 

Corresponding Secretary

Nothing of Note

 

Commodore’s Report

Tim McNeilly reported that Electricians have repaired all of the outlets on the docks and under the club. The flood insurance adjustors has processed the claim and forwarded the form to the insurance company.  The claim includes an estimate to replace all three air conditioner compressors.  The boardwalk between the flag pole and the outer dock will be repaired after dredging.

 

Club grounds have experienced two minor floods in the past month.

 

Tim reported that we still need someone to run the showcase and someone to advise the Juniors.

 

REPORTS OF OFFICERS

 

 

 

 

 

Rear Commodore Update

Jim Fry reported the social committee will begin to develop next year’s calendar.

 

Jim also reported that he participated in a conference call regarding this summers 420 fleet and plans to consolidate the 420 fleet from the five down-bay yacht clubs.  Each summer the 420 fleet from down-bay clubs is small and sporadic.  Typically each club hires an instructor for one or two 420s and the advanced lasers.  Most of the time the 420s and lasers sails together during training.  A concept is under development in which all 420 boats from the down-bay clubs would be combined during training with only one instructor.  This would free up each club’s laser fleet during training and present more competitive 420 training.  In addition, this should reduce the cost since all down-bay clubs with 420s would share in the cost of the instructor.

Vice Commodore Update Sailing Program

Eileen King reported that the sailing committee met last week. Last month Michael Kempton informed the club that he will not be coming back next summer.  Mike Denigris will also not be returning this summer.  Eileen reported that she has received two applications for the head instructor position this summer.  Both are experienced instructors from Island Heights.

 

Eileen reported that the sailing committee sent out questionnaires to families with potential sailors; asking if they would return for this summer.  They have received 13 favorable responses, which is about the same as last year’s response.

 

Social Committee

Joella Nicastro reported that she has acquired rentals for 1/26/13; 3/10/13; and 3/23/13. Joelle also reported that she was approached for a rental either on 6/15 or 6/22.  The committee agreed that 6/15 would be acceptable.

 

Buildings and Grounds

 

Tim McNeilly reported that he has been studying the electrical cost of running the club’s major electrical equipment. He bought a device which measures the electricity used by equipment such as refrigerators.  Below is a list of estimated costs based on the use of this device:

 

The club’s double refrigerator – $38 per month. The club’s freezer – $5 per month.

The club’s Ice Machine – $11.5 per month.

The beer box about the same as the double refrigerator

 

 

 

Therefore he feels it would be wise to turn off the double refrigerator and the freezer in the winter. A comment was made that it is difficult to turn the freezer and refrigerators off since this requires that they must be pulled away from the wall to unplug them.  A motion was made to install “On/Off” switches for these units for a cost not to exceed

$350. The motion was seconded with all in favor.

 

Tim reported that the club membership renewal packets will be sent out shortly.

 

New Business

Tim McNeilly brought up the question of whether the club should acquire a small sail boat to encourage sailing.

 

Next Meeting

February 9th, 2013

 

 

February 2013

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

February 10th , 2013

 

The meeting was called to order by Tim McNeilly. The following persons were present.

Flag Officers: Tim McNeilly – Commodore;  Jim Fry – Rear Commodore; Eileen King – Vice Commodore; Kathy Cronheim – Treasurer; Linda Kennedy – Corresponding Secretary and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: John King; Dick Andrews; Paul Kennedy; and Tom Fitzgerald.

 

Minutes

The minutes of the January 2012 meeting were reviewed and minor comments were incorporated.  A motion to accept was made by Eileen King which was seconded by Dick Andrews.  All in favor and the motion carried.

 

Treasurer’s Report: Kathy Cronheim reported for the month of January, 2013. Opening checking account balance for January 1st was $41,190.40 and closing balance on December 31st was 43,718.91. Significant income for January was approximately $5200 for Slip Rentals and Membership dues.  In addition, the club has $54,203.12 in savings in a Wachovia Money Market.

 

Kathy reported that last year the club took in $5400 via the credit card payments and the credit card service charged the clubs $786 (14.6%) for these transactions. The committee agreed that these transaction fees were too high and a new service should be pursued.

 

The committee discussed two requests in which club members are interested in renting slips.  However these both members have senior memberships and not “family memberships” and the bylaws require that in order to rent a slip the member must have a family membership to the club.  There was a good deal of discussion with respect to one of these two members who has been very generous to the club in the recent past.  The amount of money this member has donated to the club ($3000 in 2007 and $4000 in 2012) has far exceeded the difference between a family membership fee and the senior couple fee.  Therefore a motion was made by Kathy Cronheim that in light of these recent donations this member will be awarded a family membership for 2013 at the cost of senior couples membership.  The motion was seconded by Tom Fitzgerald and the motion carried with all in favor.

 

Tim McNeilly agreed to discuss the bylaw requirement with the second party.

 

The club has also received a question with from a member who rented a slip in 2012 and wishes to reserve a slip for 2014 without renting in 2013.  The committee agreed that in order for a member to reserve a slip for 2014 that member must rent a the slip in 2013.  If a member does not rent in 2013 then the member must reapply in 2014 for slips that are available.  The member has the option of renting the slip in 2013 and subleasing the slip to another club member, with the board’s approval.

 

Corresponding Secretary

Nothing of Note

 

Commodore’s Report

Tim McNeilly reported that has submitted bills of $450 from Island heights marine and

$181 from Good Luck Point Marina to the insurance.  The flood insurance company only covered damage to the foyer stairs but not the foyer floor.   Tim reported that the insurance company will cover replacing the air conditioning compressors and they have already sent the club an advance of $2500. The remaining amount of $7,661 will be sent at a later date.

 

 

REPORTS OF OFFICERS

 

 

Rear Commodore Update

Jim Fry reported the social committee will meet next Tuesday /2/12/13.

 

Vice Commodore Update

 

Eileen King reported that she has hired the head instructor for sailing this summer; as well as a second instructor.  She anticipates hiring two more instructors from 22 resumes she’s received.

 

This summer, Toms Rivers, Island Heights, and Sea Side Yacht clubs plan to consolidate the 420 fleet. Eileen report that Ocean Gate will join group if there is interest from Ocean Gate sailors.

 

Eileen reported that the Good Luck Point Marina has a 4 year old heavy duty engine for sale for $4000.  She pointed out that this is a good opportunity to upgrade one of the six engines on the OGYC boats.  A motion was made by Paul Kennedy to purchase the engines.  The motion was seconded by Jim Fry with all in favor and the motion carried.

 

The club has been approached by the regional Thistle fleet to co-host a thistle Regatta on July 20 and 21st. 40 to 50 thistles are expected and typically the entrance fee per boat is

$150. The Toms River Yacht Club will provide support such as the racing committee. This event will coincide with an Ocean Gate Fire Company event.  However most of the persons participating in the Regatta will be from out of town which should not interfere with the Fire Company’s event. A motion was made by Eileen King to approve that OGYC co-hosts this event with the Toms River Yacht Club.  Jim Fry seconded the motion with all in favor and the motion carried.  A letter will be sent to the Fire Company advises them of the club’s plans.

 

 

Social Committee

Nothing of  Note.

 

Buildings and Grounds

DGE has presented the club with a bill for $10,863 for the replacement of club’s air conditioning compressors and repair of a heater in the kitchen.  The original quote which did not include the heater was for $10,100.

 

 

 

Next Meeting

February 9th, 2013

 

 

March 2013

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

March 10th, 2013

 

The meeting was called to order by Tim McNeilly. The following persons were present.

Flag Officers: Tim McNeilly – Commodore;  Jim Fry – Rear Commodore; Eileen King – Vice Commodore; Kathy Cronheim – Treasurer; Linda Kennedy – Corresponding Secretary and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Dick Andrews; Paul Kennedy; Bill Redman Jr., and Joella Nicastro.

 

 

Minutes

The minutes of the February 2013 meeting were reviewed and minor comments were incorporated.  A motion to accept was made by Paul Kennedy which was seconded by Kathy Cronheim.  All in favor and the motion carried.

 

 

Treasurer’s Report: Kathy Cronheim reported for the month of February, 2013. Opening checking account balance for February 1st was $44,134.20 and closing balance on February 28th was $44,132.08. Significant income in February was approximately

$8,200 from membership dues, $1,700 from slip rentals, and $7,661 from hurricane insurance checks. Significant expenses in February were approximately $9,700 for repair of hurricane damage (the foyer and air conditioning) and $3,200 for property taxes.  In addition, the club has $54,206.91 in savings in a Wachovia Money Market.

 

Kathy reported that she intends to change the credit card service to Wells Fargo and anticipates saving approximately $300 a year.

 

A motion to accept the report was made by Pete Tamburro and seconded by Lynda Kennedy.  All in favor and the motion carried.

 

Corresponding Secretary

Lynda Kennedy reported that the Junior Commodore and Junior Officers have been elected for the upcoming sailing season.

 

Commodore’s Report

Tim McNeilly reported the Toms River Yacht Club has extended the customary reciprocal privileges to OGYC members for the upcoming season.  Tim also reported that the storm damage flooding assessment have been completed by the insurance company.

 

REPORTS OF OFFICERS

Rear Commodore Update

Jim Fry reported the social committee will meet on Thursday 3/14/13.

 

Vice Commodore Update

 

Eileen King reported on BBYRA activities as follows.  The BBYRA has requested all yacht clubs who were awarded a Rib boat in 2011 should have the Rib on the water during BBYRA races in the summer.  Eileen reported that all 13 BBYRA clubs will run sailing programs this summer.  The BBYRA expects, due to hurricane damage, a small sailor turnout this summer.  Eileen reported that OGYC will have to pay BBYRA $200 for membership in 2013.

 

The club has been approached by the regional Thistle fleet to co-host a thistle Regatta on July 20 and 21st. 40 to 50 thistles are expected.  The Toms River Yacht Club will provide support such as the racing committee. This event will coincide with an Ocean Gate Fire Company event.  OGYC participation as a co-host in this event was approved at the February meeting.  Harry and Nancy Foot have volunteered to help out.

 

Eileen reported that things are moving along with hire sailing instructors for the summer.

 

Social Committee

Upcoming Social events and hall rentals were discussed. These can be found on the web sites calendar.

 

Buildings and Grounds

Dredging will be performed in the end of March.  Cleanup days will either be April 6 or 20th

 

The discussion turned to options for replacement and upgrade of the club’s oldest air conditioning system (outside compressor and inside heat exchanger). Presently this system is operating satisfactory, but is 20 years old.  The club has received an estimate to replace only outside compressor for $3,300 or to replace the outside compressor and the inside heat exchanger and ducting for $9,700.  The committee decided to table any action until later in the year, after the club’s financial situation (e.g. membership numbers) is better understood. The club has two other air conditioning systems which have been completely upgraded in the past year.

 

Presently there are two slips available for rental.

 

A motion was made to adjourn the meeting which was seconded and passed with all in favor.

 

Next Meeting

April 14th, 2013

 

 

May 2013

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

May 5th, 2013

 

The meeting was called to order by Tim McNeilly. The following persons were present.

Flag Officers: Tim McNeilly – Commodore;  Jim Fry – Rear Commodore; Eileen King – Vice Commodore; Kathy Cronheim – Treasurer; Lynda Kennedy – Corresponding Secretary and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Joella Nicastro.

 

Minutes

The minutes of the April 2013 meeting were reviewed and minor comments were incorporated.  A motion to accept was made and seconded with all in favor.

 

Treasurer’s Report

Kathy Cronheim was ill and not available to report at the meeting.

 

Corresponding Secretary

The newsletter (13 pages) that recently went out and was well received. Thank you Lynda.

 

Commodore’s Report

Tim McNeilly reported that two stewards have been hired for the summer.  He is looking to hire a third steward and he has placed an ad in the Berkley Times. The stewards will begin working at the club starting the weekend of Memorial Day.

 

The Toms River Yacht club is replacing one of their hoists and is making the old hoist available to OGYC. The TRYC hoist is larger than the existing OGYC hoist and it would take some work and expense to transport, modify, and erect.  See the March 2013 meeting minutes for additional details.  A motion was made by Jim Fry to decline the offer, which was seconded by Eileen King.  All in favor and the motion carried.

 

 

REPORTS OF OFFICERS

 

Rear Commodore Update

Jim Fry reported that soda machine and the ice machine will once again be located below the club.

 

 

Vice Commodore Update

 

Eileen King reported that she intends to purchase tickets from the seaside water park at

$16 a ticket for a total of about $800. The sailing program kids will visit the water park later in the summer. She intends to charge each kid $8. On May 18th the club will have an “Open House” for persons interested in putting their kids in the sailing program.

 

 

Social Committee

Joella Nicastro reported on social committee activities.  She has repaired one of coffee machines. Upcoming Social events and hall rentals were discussed. These can be found on the web sites calendar.  Joella reported that person currently committed for a June 2nd rental has requested a change of the rental date to June 9th. All were in favor of this date changed. The “Welcome Aboard” party will be held Friday June 21st.

 

With regard to the Thistle Regatta, participants and boats will arrive at the club on Friday night. The club will provide a Saturday night dinner of Lasagna and a pancake breakfast on Sunday.

 

 

Buildings and Grounds

A cleanup day is scheduled for May 18th.   The club’s roof repair is ongoing and is expected be completed this week. A letter will be submitted to the town requesting removal of the dredging sand.  The club has purchased 50 chairs for outside use.

 

The club’s 2013 membership renewals were discussed.  As of April 30, 2013, renewals are at about 50% of the total 2012 population.  This low turnout is troubling.  Hopefully, this will turn around as the spring continuous.

 

A motion was made to adjourn the meeting which was seconded and passed with all in favor.

 

Next Meeting

June 9th, 2013

 

 

June 2013

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

June 9th, 2013

 

The meeting was called to order by Tim McNeilly. The following persons were present.

Flag Officers: Tim McNeilly – Commodore;  Eileen King – Vice Commodore;  Kathy Cronheim – Treasurer; Lynda Kennedy – Corresponding Secretary; and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Paul Kennedy, Joella Nicastro, Bill Redman Jr., and Dick Andrews.

 

Minutes

The minutes of the May 2013 meeting were reviewed and minor comments were incorporated.  A motion to accept was made by Tim McNeilly and seconded Dick Andrews with all in favor.

 

Treasurer’s Report

Kathy Cronheim reported for the month of May, 2013.  Opening checking account balance for May 1st was $50,007.41 and closing balance on May 31st was $38,022.43. Significant income in May was approximately $11,655 from membership dues and

$6,975 from sailing lessons. Significant expenses in May were approximately $14,077 for Insurance fees and $16,701 for hurricane restoration.  In addition, the club has

$54,222.57 in savings in a Wachovia Money Market.

 

Corresponding Secretary

Lynda Kennedy asked that club members submit articles for the next news letter by 6/22/2013.

 

Commodore’s Report

Tim McNeilly reported that an additional steward has been hired for the summer for a total of three stewards.

 

Tim reported that, as expected, the club’s insurance fee went up by about $2,200.

 

Tim announced that Terry McCastor will run the showcase this summer. Tim announced that he would like the flag officers to wear uniforms at the following events: Open Meetings, Welcome Aboard, and Awards Night.

 

REPORTS OF OFFICERS

 

Rear Commodore Update

Nothing of Note.

 

 

 

Vice Commodore Update

Eileen King reported that the summer sailing program has 23 Sailors and 4 Puddle Ducks. These numbers are down from last year’s, which were 32 and 5.

 

Club policy allows guests into the sailing program for only one year. The sponsoring family must then join the club for the sailor to return a second year.  The large Rib’s air bag leak has been fixed.  Two of the whalers were serviced for the summer season.

 

Social Committee

Joella Nicastro reported on social committee activities. Upcoming Social events and hall rentals were discussed. These can be found on the web sites calendar. Joella announced that the “Welcome Aboard” event made $400. Frank Scala will host the Sunday Morning coffee this summer.  In addition Joella has purchased a rolling cart for the kitchen for

$99. On August 10th the town will hold Ocean Gate Day.

 

Buildings and Grounds

Tim McNeilly reported that the club roof replacement project has been completed. Only two slip have not been rented so far this summer.

Tim McNeilly reported that a lot of the sand that was removed during the spring dredging has returned to the northeast slips.

 

The discussion turned to the replacement of the club’s oldest air conditioning system. Presently this system is operating satisfactory, but it is over 20 years old.  The club has received an estimate to replace the outside compressor, the inside heat exchanger, and ducting for $9,700.  Overall those in attendance felt that it would be a good idea to replace this system once and for all; and eliminate the chance of a breakdown during height of the summer months.  The group also took into consideration that club membership is down this year and future revenues will be down. For example, 10 families and 9 seniors have still not renewed for 2013. A motion was made by Bill Redman Jr. to proceed with the replacement in accordance with the estimate.  The motion was seconded by Paul Kennedy and the motioned carried with all in favor.  Tim McNeilly will contact the contractor.

 

A motion was made by Tim McNeilly to replace the club’s sign on the north bulkhead for

$250.  Paul Kennedy seconded and the motion carried with all in favor.

 

A motion was made to adjourn the meeting which was seconded and passed with all in favor.

 

Next Meeting

July 12th, 2013

 

 

July 2013

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

July 12th, 2013

 

The following persons were present.

 

Flag Officers: Tim McNeilly – Commodore;  Eileen King – Vice Commodore;  Kathy Cronheim – Treasurer; Lynda Kennedy – Corresponding Secretary; and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Paul Kennedy, Joella Nicastro, Bill Rebmann Jr., Dick Andrews, John King, Tom Sullivan, Roger Love, Albert Demeka.

 

These meeting minutes report on the July 12th 2013 general meeting.

 

The Executive Committee met 15 minutes prior to the general meeting to discuss a question raised over yard space fees and trailers.  The question related to how much should the club charge for storage of trailers which hold more than one boat.  A motion was made by Bill Rebmann Jr. that in such cases, the club would charge for each boat stored on the trailer in accordance with the established rates. The motion was seconded by Dick Andrews with all in favor.

 

The general meeting was called to order by Tim McNeilly at approximately 7:30.

 

Minutes

The June 2013 minutes meeting were reviewed and minor comments were incorporated. A motion to accept was made by Bill Rebmann Jr. and seconded Dick Andrews with all in favor.

 

Treasurer’s Report

Kathy Cronheim reported for the month of June, 2013.  Opening checking account balance for June 1st was $38,022.53 and closing balance at the end of June 2013 was

$57,313.25.  Significant income in June was approximately $3,581 from membership dues, $4,450 from slip rentals, $3,075 from hall rentals, and $7,375 from sailing lessons. Significant expenses in June were approximately $1,244 for Insurance fees.  In addition, the club has $54,227.03 in savings in a Wachovia Money Market.  A motion was made Tom Sullivan to accept the report which was seconded by Rich McDowell with all in favor.

 

Corresponding Secretary

Lynda Kennedy reported that the June newsletter had been issued. The dead line to submit articles for the next newsletter is July 20th.

 

Commodore’s Report

 

 

 

Tim McNeilly reported that person who was a member in the 1970’s recently visited

club.  This person was very impressed with the condition of the club and all the activities.

 

Tim McNeilly reported that club’s float won first place in the Ocean Gate Parade.  Thank you to Juniors, Al Demeka, Larry McDowell, Linda Kennedy and Paul Kennedy who participated.

 

Tim announced that three stewards have been hired for the summer, including a new steward whose name is Christine Jadeless.

 

Tim announced that Al Demeka and Roger Love have agreed to participate on the Nominating Committee for next month’s election.  Al and Roger are looking for a few younger members to join the committee.

 

Terry Nicastro was volunteered to run the Showcase this summer.

 

Tim reported that the third and final air conditioning system was replaced in the club this week.  In summary in the past two years the club has replaced all three air conditioning systems and the two heaters.  In addition this spring, the club has replaced the foyer, the boardwalk, and the entire roof.  Tim asked members to run all three air conditioning systems together as this is the most economical way to keep the club cool.  Also he asked members not to run the ceiling fans when the air conditioning systems are on.  The fans tend to disturb the air returning to the air conditioning registers which are located in the ceiling, which tends to make the air conditioning less efficient.

 

 

REPORTS OF OFFICERS

 

Rear Commodore Update

Jim Fry reported that the Ice Machine is service under the club. A 20 lb. bags cost member $5. The Bar and Social committees are looking for more members.  The bar committee is looking for more bartenders.  This week the club had to cancel the Fish and Chips Dinner.

 

Vice Commodore Update

Eileen King reported that the summer sailing program has completed its third week. Club sailors have competed in three regattas and one interclub.  The program has four new members with Molly Skols as the head instructor. The Sunday series continues for the summer. This summer, the program purchased an engine for one of the whalers.

Eileen expressed her appreciation to member Roy Voss who is extremely generous when he works on the club’s boats.  Rich Proko mentioned that the Island Heights Club runs and assistance program which could aid in purchasing new motors in the future.

 

The Thistle Regatta will be held next week, with 31 boats have entered so far. Riley Applegate expressed the opinion that the club should also support the Ocean Gate Fire Company activities which will be held the same weekend.

 

 

 

 

A question was asked by Allen Bittenhoffer.  It seems like sailors have to scramble to get to the regattas. Allen asked if the club could do more to help sailors to get to the regattas. Eileen mentioned that one of the ways the club helps to get a sailor to the regattas is by using club boats to transport the sailors and their boats. Some of the clubs on the river don’t even do this and the families have to transport the sailors and boats.

 

Social Committee

Nothing new.

 

Buildings and Grounds

Tim McNeilly reported that the club grounds, signs, and boardwalk are all in good conditions.  John King expressed his appreciation to Tim for his hard work in recovering the club from the Hurricane.  Members in attendance gave Tim and round of applause.

 

Tim recognized following members for their outstanding support of the club. Tom Cleary,  Riley Applegate, Lee Glashin, Lynda Kennedy, and Paul Kennedy.

 

Membership

Mike Corbett reported that the club has a total of 134 members with 8 new members and 7 former members that have submitted resignations.  A few membership renewals are still outstanding.  Overall it looks like the club membership has gone down by 5 to 6.  Given the loss of property and homes in the area from Sandy this downturn is not unexpected.

Tim McNeilly reported that the executive committee has previously decided to waive the initiation fee if members that left in 2013 decide to rejoin the club in 2014.

 

The juniors reported that this year they would like to take the proceeds from their fund raisers and improve the junior’s room. This would include new seating, a TV stand, and possible repainting the walls.

 

A motion was made to adjourn the meeting which was seconded and passed with all in favor.

 

Next Meeting

August 9th 2013

 

 

August 2013

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

Sept 8th, 2013

 

The meeting was called to order by Tim McNeilly. The following persons were present.

Flag Officers: Tim McNeilly – Commodore;  Eileen King – Vice Commodore; Jim Fry – Rear Commodore;  Kathy Cronheim – Treasurer; Corresponding Secretary; and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Dick Andrews, Joella Nicastro, and Ria Jolley.

 

Riley Applegate, who administrates the ground space program for the club, reported on problems he experienced during the summer of 2013. Currently there are 3 boats on the on the grounds with no identified owners and 12 boats that have not paid for 2013. Riley will send notices to the owners of unpaid boats.  In some cases members who bring their boats to the club at the beginning of the season do not follow the rules (e.g. submit the necessary forms for each boat and pay for each boat). Riley expressed the opinion that improvements are necessary for 2014.

 

Treasurer’s Report

Kathy Cronheim reported for the month of August 2013. Opening checking account balance for August was $58,714.89 and closing balance on August 31st was $51, 395.05. Significant income in August was approximately $10,620 from races and regattas, $3,120 in donations, $3,445 from bar sales, and $2,300 from sailing lessons.  Significant expenses in August were approximately $3,490 in steward salaries and $1,124 in taxes.

In addition, the club has $54,236.24 in savings in a Wachovia Money Market.  In addition, DGC has submitted a bill of approximately $10,000 for the replacement of the club’s oldest air conditioning system.  Kathy has paid this bill, in September.

 

A motion to accept the Treasures Report was made by Pete Tamburro, seconded by Dick Andrews and passed with all in favor.

 

Corresponding Secretary

The new Corresponding Secretary will be Ria Jolley.

 

A sympathy car will be sent to the Voss family for their recent loss.

 

Commodore’s Report

Tim McNeilly reported that the club had a good summer.  Financially we did well.  The Thistle Regatta was a big success.  Membership seems to be happy. The election went well.  Stewards did a great job keeping the club ship shape. There is room for improvement in the area of the trustees meetings and the show case.

 

 

REPORTS OF OFFICERS

 

Rear Commodore Update

Jim Fry expressed appreciation for all the hard work that Tim has put in to the club this year.

 

Jim reported that he has completed an inventory of the bar.  The club received and $300 credit on returned beer.  There was some conversation related to liquor and cash accountability.  Jim felt that the bartenders and membership in general are responsible and make sure that liquor bottles and cash does not “walk away”.  Jim noted that knows of no problems in this area.

 

Vice Commodore Update

Eileen King reported that the summer sailing program went generally well with some “ups and downs”. Eileen reported that some instructors have already told her that they will not return next year.

 

Eileen reported on the Club’s boats.  The four whalers and one Rib are off the water.  The remaining Rib is still on the water because there are still some things to do onthewater (such as removing the barrels).  The engines on the two Ribs are in good shape.  The engines on the four whalers are problematic.  For example, the one engine is shot and needs to be replaced.  A second engine is sporadic.  A slightly used engine is available for $7317.

 

BBYRA has asked for a donation of two cases of wine (at $600) for the upcoming Seaside Ball. A motion was made by Tim McNeilly to donate one case of wine (at $300) which was seconded by Kathy Cronheim.  The motion was approved with all in favor.

 

Social Committee

Joella Nicastro reported on social committee activities.  Upcoming Social events and hall rentals were discussed.  There are rentals on 9/14, 9/20, 9/21, 9/28, and 10/12 with possibly one on 10/19.

 

Joella stated that, besides for the Chinese Auction, she has never given anyone a free hall rental.

 

Buildings and Grounds

Tim McNeilly reported that the lift was repaired this month.

 

A motion was made to adjourn the meeting which was seconded and passed with all in favor.

 

Next Meeting

October 13th, 2013

 

 

October 2013

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

October 13th, 2013

 

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore;  Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore;  Kathy Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary.

 

Executive Committee and Trustees: Roger Love, Joella Nicastro, Lynda Kennedy, Tom Sullivan, and Tim McNielly.

 

Minutes

The minutes of the September 8th meeting were discussed. A motion to accept was made by Jim Fry which was seconded by Paul Kennedy.  All in favor and the motion carried.

 

Treasurer’s Report

Kathy Cronheim reported for the month of September 2013. Opening checking account balance for September was $52,783.52 and closing balance on September 31st was

$30,741.07.  Significant income in September was approximately $3,200 from the Juniors and $1600 from hall rentals.  Significant expenses in September were approximately $6,500 in taxes, $2700 in steward salaries, $2,098 in building maintenance, and $10,145 for the replacement of the club’s oldest air conditioning system.  In addition, the club has $54,240.70 in savings in a Wachovia Money Market.

 

A motion to accept the Treasures Report was made by Paul Kennedy, seconded by Tom Sullivan and passed with all in favor.

 

Corresponding Secretary

Rhea Jolly requested input for the newsletter. A sympathy card has been sent to the Voss family.

 

Commodore’s Report

Eileen King reported on BBYRA activities.  In 2014, the BBYRA will charge OGYC and all other member yacht clubs, $400 dollars for the use of their Ribs.  This is an increase over previous years, where the BBYRA has charged one dollar per year. The reason for the increase is that BBYRA pays insurance on the Ribs for approximately $400.

Eileen reported the following volunteers for next year: Hall Rentals – Joella Nicastro

Social Committee –  Lynda Kennedy

Events – Joella
Bar Committee – Bill Rebman Jr. Sunday Morning Coffee – Frank Scala Membership – Mike Corbett

The Classic – Nancy Foot and Eileen King Slips and Ground space – Riley Applegate

 

However, the following activities still need a sponsor: the yearbook, housekeeping, the showcase, and building and grounds.

 

There was a discussion with the possibility of improving security below the club by installing security cameras.

 

Eileen reminded the committee that next month the committee will work on the budget.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that this year the state will require additional paperwork to renew the liquor license. The paperwork requires information  about all six officers.

 

Jim also reported that the sailing committee plans to send a questionnaire to families that participated in sailing program this past summer.  The number of sailors that participated this summer at OGYC was down by about 30% which is consistent with other clubs on the river.  Jim reported they the sailing committee will look at potential new options for sailors, such as, a 4 week program in addition to the normal 8 week summer program.

 

The discussions moved on to trying to develop new procedures. This project was curtailed last year because of hurricane Sandy but will be continued in January 2014.

 

Social Committee

Joella Nicastro reported on social committee activities.  Upcoming Social events and hall rentals were discussed.  There are rentals on 10/12, 10/19, 11/02, 11/03, 12/08 and potentially 05/17/14.  Joelle reported that the club has raised about $10,000 so far this year on Hall rentals.  A date was set for the club’s Christmas party for 12/15.

 

Buildings and Grounds

The elevator once again broken this past month and is becoming a chronic problem. Most of the time the problems are electrical. Part of the problem is that it is at least 20 years old and the company that installed it is out of business. A new elevator will cost

$23,000. There was discussion if the elevator can be refitted or overhauled.  This project will be considered for next year’s budget.

 

Fall cleanup will be on 11/2/13.

 

A motion was made to adjourn the meeting which was seconded and passed with all in favor.

 

Next Meeting

November 10th, 2013

 

 

November 2013

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

November 10th, 2013

 

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore;  Jim Fry – Vice Commodore; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary.  (There were not enough members in attendance to form a quorum).

 

Executive Committee and Trustees: Mike McAleavey.

 

Minutes

The minutes of the October 2013 meeting were discussed.

 

Treasurer’s Report

Opening checking account balance for October was $29,610.03 and closing balance on October 31st was $23,464.91.

 

Corresponding Secretary

Rhea Jolly reported that an OGYC newsletter will be issued in January.

 

Commodore’s Report

Eileen King reported that a Trustee Chairman must be selected. Several Trustees members were discussed.  Eileen will approach these members to see if they want to volunteer as the Trustee chairman.

 

Eileen reported that Nancy Foot has been contacted to see if OGYC is willing to sponsor a regatta for a comet sailboat regatta, tentatively on August 23rd.

 

Jim Fry reported that the Island Heights Yacht Club has approved a $5000 grant to OGYC so that the OGYC can purchase a new engine for one of the sailing instructor boats.  A thank you letter will be sent to the Rich Proko at the Island Heights Yacht Club.

 

The Ocean Gate Marina has an engine for sale for $7500.  In order to purchase this engine OGYC will have to add an additional $2500 to the $5000 from IHYC to purchase to engine.  A motion was made by Jim Fry to spend $2500 in addition to IHYS $5000 to buy the engine. The motion was seconded, and received 5 votes in “favor” and no votes “not in favor”.  However, the meeting did not have a quorum.  Therefore, Eileen sent out an email after the meeting to Flag Officers, Executive Committee, and Trustees members who were not at the meeting, requesting a vote on this issue.  Five additional Flag Officers, Executive Committee, and Trustees voted in “favor” of the motion by email and none “not in favor”. With the 5 additional “yes” votes, a quorum was reached and the motion carries.

Eileen reported that OGYC received a request for free hall rental from Northern Ocean Habitat for Humanity for their annual Holiday Party/acknowledgement ceremony.  They are interested in either Friday 12/6 or Friday 12/13.  They have been working in Ocean Gate since Sandy and have helped several families with their recovery from the storm.

The motion is to allow Northern Ocean Habitat for Humanity, a non-profit organization, use the hall on one of those two Fridays for free.  They will clean up after themselves.

 

A motion was made to approve this free hall rental. The motion was seconded, and received 5 votes in “favor” and no votes “not in favor”.  However, the meeting did not have a quorum.  Therefore, Eileen sent out an email after the meeting to Flag Officers, Executive Committee, and Trustees members who were not in attendance, requesting a vote on this issue.  Five additional Flag Officers, Executive Committee, and Trustees voted in “favor” of the motion by email and none “not in favor”.  With the 5 additional “yes” votes, a quorum was reached and the motion carries.

 

The Club will hold a breakfast with Santa on December 15th. One slip is available for rental this summer.

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that a member has donated a Penguin sailboat to OGYC.  The boat needs some refurbishment.  Jim noted that he a several other members will do this refurbishment.

 

Jim reported that the club has received several bids to replace the elevator.  One bidder (Accessibility Professional) estimates $10,347 not including permits and installation. A second bidder (ADA) estimates $29,100 not including permits.  A third bidder (Abbey Lifts) estimates $22,208 not including permits.

 

It is estimated that the permits will cost $1,800.

 

Social Committee

Nothing to Note

 

Buildings and Grounds

Nothing to Note

 

Budget

The remainder of the meeting was spent on the 2014 budget. A preliminary budget was developed will be submitted for approval at the December meeting. Significant changes from the 2013 budget are potential dredging at about $6,000 and elevator replacement at

$25,000.

 

Next Meeting

December 8th, 2013

 

 

 

January 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

January 12th, 2014

 

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore;  Kathy Cronheim – Treasurer; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Joella Nicastro, Paul Kennedy, Tom Fitzgerald, Mike Corbett, Bill Rebmann III, and Tim McNielly.

 

The meeting was called to order by Eileen King.

 

Minutes

The minutes of the November 2013 meeting were discussed and minor comments were incorporated.  A motion was made by Tim McNielly to accept the minutes which was seconded by Joella Nicastro and the motion carried with all in favor.

 

Treasurer’s Report

Kathy Cronheim presented the treasury’s report.  Opening checking account balance for December 2013 was $24,987.32 and closing balance on December 31st 2013 was

$25,885.61.  In addition, the club has $54,254.37 in a Wachovia Money Market Fund. Significant income for the month was $1,985 in hall rentals and significant expenses for the month were $670 in utilities (electric, gas, telephone and cable).

 

 

Commodore’s Update

Eileen King reported that the letters for slip rentals sent out this month with a slight error. The cover letters documented the slip fee for 2014 is $750.  However, the form that members return to the club says $800.  The correct fee is $800.

 

REPORTS OF OFFICERS

 

Rear Commodore Report

Lynda Kennedy reported that Breakfast with Santa was a great success. Many kids associated with clubs members attended.  Lynda reported the Bar Committee will meet on February 6th.

 

Vice Commodore Update

Jim Fry reported that he estimates that the sailing program could have fewer than 20 kids next sailing season.  In an effort to increase participation, he feels that the club needs to offer new alternatives instead of the standard 8 week session for sailors and 2 week session for puddle ducks.  Jim is proposing that the club offer four, two week sessions for puddle ducks and sailing for members and guests in additional to the 8 week session.  He proposes that the club should offer these programs to guests for up to two years before they must join the club to participate the third year.  Currently guests may participate only one year before they must join the club. Jim feels it is important to get the first and second year puddle ducks on the water, on a larger sail boat, so the that the kids can get a feel for the water. Jim reported that he has made an offer to a person for head instructor position and has a verbal commitment for the summer.  He also suggested the club should offer have a Wednesday evening adult sail sessions

 

Jim reported that the new boat engine was order for $7500 ($5000 from the Island Heights Foundation and $2500 from the club).

 

Jim reported that he and others have inventoried the storage area under the club and various sails and rudders have been left behind. An email will go out to membership.

 

Social Committee

Joella Nicastro reported no changes on hall rentals since December’s meeting.

 

Buildings and Grounds

Tim McNielly reported on results of the dredging project completed in late December 2013. Tim thanked Lee Glashin and Keith Houser who ran the equipment.  This year they used a bigger machine and they were able to reach a little further into the slips. The total cost of the project, which includes renting the backhoe was $928.  The dredged sand is on the grounds.  The club will send a letter to the town so town can come and pick it up.

 

Tim reported on the results of the town’s fire inspection and two minor issues were raised. First, the shed requires a sign that the shed requires no fire connections. Second, everything on top of the shelves in the store must be removed since they may be interfering with the sprinklers in the room.

 

The discussion moved on to the elevator. As discussed at many past meetings the reliability of the elevators has become worse and worse. There have been several instances where persons in wheel chairs have become stuck in the elevator.  The members in attendance agreed that it is time to replace the elevator. The club has received several bids to replace the elevator (see October and November’s 2013 meeting minutes).  The best bid was from Abbey Lifts with an estimate of $22,208 not including permits, which is estimated to be approximate $2,000.  A motion was made by Paul Kennedy to go ahead and replace the elevator per the Abbey Lifts estimate; with $12,000 coming from the club’s 2014 budget and the rest coming from the Wachovia Money Market Fund.  The motion was seconded by Joella Nicastro with all in favor and motion carried.

 

The discussion moved on to the subject of charge members a sale tax on the membership fees.  It was agree by all at the meeting that the we seems to be in a gray.  Some members in attendance feel that since the State, with respect to liquor sale taxes, as has designated the club as a fraternal order means the club is not required to pay taxes on membership fee.  Other member in attendance feel that since the club offers sailing lessons the club may be required to pay taxes.

 

Eileen King reported that Riley Applegate has already received 13 of the 25 rental agrees for the club’s slips.

 

Jim Fry reported that the “Ice Eaters” that we agreed to purchase last month are refurbished ice eaters and not new. Therefore, it was decided to send out the club’s broken ice eater to have it refurbished and not buy new ones.  The motion was made by Tim McNielly, seconded Bill Rebmann III, with all in favor.

 

New Business

Eileen King reported that the Toms River Yacht Club (TRYC) has asked for the use the OGYC hall on March 1st for their commodore’s reception. A motion was made by Bill Rebmann III that TRYC can use the hall on 3/1/2014 and they pay for the first two hours of the bar.  The motion was seconded by Paul Kennedy with all in favor and the motion carried.

 

Executive meeting dates though June of 2014 will be March 1st, April 6th, May 4th and June 5th.

 

Next Meeting

February 9th, 2014

 

 

February 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

February 9th, 2014

 

 

The meeting was called to order by Jim Fry. The following persons were present.

Flag Officers: Jim Fry – Vice Commodore; Lynda Kennedy – Rear Commodore; Pete Tamburro – Recording Secretary; and Rhea Jolly – Corresponding Secretary;

 

Executive Committee and Trustees: Paul Kennedy, Tom Fitzgerald, Bill Rebmann III, Roger Love, Dave Sikora, and Tim McNielly.

 

The meeting was called to order by Jim Fry.

 

Minutes

The minutes of the January 2014 meeting were discussed and minor comments were incorporated.  A motion was made by Tim McNielly to accept the minutes which was seconded by Paul Kennedy and the motion carried with all in favor.

 

 

Treasurer’s Report

The treasury’s report was presented. Opening checking account balance for January was

$25,885.61 and closing balance on January 31st 2014 was $37,568.61.  In addition, the club has $54,278.00 in a Wachovia Money Market Fund.  Significant income for the month was $11,683 for membership dues and slip rentals.  Approximately one third of the club has already paid the annual membership fee.   Significant expenses for the month were $5,000 in Taxes, Dredging, and Utilities.

 

Communications

The newsletter was issued this month and was well received by the membership.

 

Commodore’s Update

Due to illness Commodore Eileen King was not able to attend.

 

Jim Fry reported that Abbey Lifts can soon begin working on the elevator.  Abbey Lifts has refined the estimate for the project to $22,000.  A down payment of $11,000 is required to start work.  A motion was made by Paul Kennedy to approval the down payment which was seconded by Tim McNielly. The motion passed with all in favor.

 

Jim Fry reported that the Toms River Yacht Club no longer requires the use of the hall this spring. Their building will be repaired sooner than expected.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that he has hired the lead instructor for this summer’s sailing program. Jim has also offered positions to two additional instructors for the summer.   Jim reports that he anticipates that less than 20 kids will sign up for this summer’s sailing program. Jim reported that in an effort to increase participation, the club will offer new alternatives in addition to the standard 8 week session and 2 week session for puddle ducks.  The club will offer two week sailing sessions for members and guests in additional to the 8 week session.

 

Jim made a motion to reduce the cost of the summer sailing program from $1000 to $900 for members and non-members. Paul Kennedy seconded the motion and it passed with all in favor.

 

Rear Commodore Report

Lynda Kennedy reported that Bar Committee met the previous Thursday.  At the meeting, a question was raised whether bartenders must be members of the club. Lynda reported that she used the new bar procedure to answer the question. The procedure provides guidance that bartenders must be club members.

 

The discussion turned to all the new club procedures. The group consensus was that the procedures are adequate and they should be distributed. Pete Tamburro will pass out the new club procedure manuals at next month’s meeting.

 

The bar will be opened on weekends starting on Memorial Day.  This season the committee may open the bar later in the evenings.  Opening the bar at 6 PM may be too early since no one shows up to the bar until later in the evening.

 

Buildings and Grounds

One slip is still available for rent.  Tim McNielly mentioned that given what happened at the Toms River Yacht club this winter, in which a water line broken and caused substantial damage to the their club, OGYC may want to look into upgrading the existing security alarm to monitor for freezing temperatures inside the club.

 

Trustees

Dave Sikora reported that he has done some investigation regarding if the club must pay sales taxes on dues not associated with the capital budget. He has determined that other yacht clubs on the bay pay these taxes on membership fee not associated with the capital budget.

 

New Business

Nothing of Note

 

Next Meeting

March 8th, 2014

 

March 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

March 9th, 2014

 

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

  • Rear Commodore; Pete Tamburro – Recording Secretary; and Rhea Jolly – Corresponding Secretary;

 

Executive Committee and Trustees: Paul Kennedy, Joella Nicastro, and Harry Foote. The meeting was called to order by Eileen King.

Minutes

The minutes of the February 2014 meeting were discussed and minor comments were incorporated. A motion was made by Paul Kennedy to accept the minutes which was seconded by Jim Fry and the motion carried with all in favor.

 

The new club procedures were handed out to officers in attendance.  The remaining copies will be handed out during the April Meeting

 

Treasurer’s Report

The treasury’s report was presented. Opening checking account balance for February was $37,568.61 and closing balance on February 28, 2014 was $21,687.21.  In addition, the club has $54,258.98 in a Wachovia Money Market Fund.  Significant income for the month was approximately $6000 for membership dues, bar sales, and slip rentals.

Significant expenses for the month were $4,400 the purchase of sailing program equipment and $11,000 for an initial payment on the elevator replacement.

 

A motion was made by Jim Fry to accept the budget report which was seconded by Paul Kennedy and the motion carried with all in favor.

 

Communications

Articles for the newsletter are due by the end of March for a newsletter which should be issued in April.

 

Commodore’s Update

Eileen King reported that the club officers will soon have a new email system.

 

The Comet Sailing Committee has confirmed that OGYC will host a Comet Sailboat Regatta on the weekend of August 21.  Many of the comet sailors will come from out of town and are looking for places to sleep during that weekend. OGYC members are asked to volunteer their homes for the weekend.

 

The Toms River Yacht Club will be hosting the Flying Scot national Championship Regatta this summer. Typically this regatta has 80 boats that participate.  Given the condition of their building members in attendance felt it would be a good idea to offer TRYC assistance this summer.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that Abbey Lifts will begin work on the elevator around March 17th. Abbey Lifts has refined the estimate for the project to $22,000. A down payment of

$11,000 has been made to start work.

 

Jim reported that the club is being audited by the New Jersey Department of Labor. The audit is related to the club’s payroll for sailing instructors and stewards.

 

OGYC Sailing program brochures will soon be delivered to the local schools for distribution to local children. The brochures provide a brief description of the OGYC summer sailing programs.  The Sailing Committee will hold an open house on May 18th from 12 to 3PM.  The Sailing Program will start June 23rd.

 

Jim reported that he has received about 10 phone calls based on the recent email that was sent out to inform membership that the club is now offering 2 week sailing programs. Jim reported that he has received 17 applications for sailing instructor. So far he has hired the head instructor and two full time sailing instructors. He is also looking to offer intern positions to three additional persons.  Jim also reports that he anticipates approximately 22 sailors for this summer’s program.

 

Rear Commodore Report

Lynda Kennedy reported that Bar Committee will be looking for volunteer bar tenders for the summer. The bar will be opened on weekends starting on Memorial Day.  This season the committee may open the bar later in the evenings.

 

The St. Paddy’s day event looks like it will be well attended.  The Social Committee will meet on April 10th. The Commodore’s Barbecue will be on May 31.

 

Buildings and Grounds

The Spring Cleanup will be on April 26th.

 

Two Ice Eaters require repair, we will wait until October to send them out for refurbishment.  The upcoming Fire Inspection will cost the club $321.

 

The club has received a request from a family that does not intend to renew membership with OGYC this year. However, the family’s 17 year old son would like to join the club as a junior adult member this summer. The bylaws allow a person who is 18 to 22 years old to join as Young Adult Member. After some discussion the committee decided that the club should not approve this request. The young man can request to join the club after he reaches the age of 18.

 

All but one slip is rented for the summer.

 

An inquiry was been made to the club if the last slip could be rented to a person who would like to keep his jet ski in the slip. He would like to modify the slip with jet ski ride up ramp.  After discussion it was decided to ask this person for a diagram of the ramp so that we could understand any potential damage to the slip.

 

Membership

So far 38 members have sent in their renewal payments. In addition the club has and 11 lifetime members.  Last year’s total membership was 113.

 

New Business

Harry Foote reported on the US Sailing Association policies regarding membership renewal. Going forward members that sign up or renew via the OYGC web site link will receive a discount.  Harry mentioned that US Sailing does offer inexpensive boat insurance.

 

A motion was made by Paul Kennedy to donate $100 to the BBYRA to purchase a yearbook ad. The motion seconded by Jim Fry and the motion carried with all in favor.

 

A request has been made by the Oceana Gate Historical Society for use of the OGYC hall for an event on May 20th. A motion was made by Pete Tamburro to approve the request, which was seconded by Jim Fry and the motion carried with all in favor.

 

Next Meeting

April 12th, 2014

 

 

April 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

April 8th, 2014

 

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Pete Tamburro – Recording Secretary; Kathy Cronheim – Treasurer; and Rhea Jolly – Corresponding Secretary

 

Executive Committee and Trustees: Tim McNielly, Bill Rebmann III, Joella Nicastro, Tom Fitzgerald, and Roger Love.

 

Minutes

The minutes of the March 2014 meeting were discussed and minor comments were incorporated.  A motion was made by Jim Fry to accept the minutes which was seconded by Kathy Cronheim and the motion carried with all in favor.

 

Treasurer’s Report

The treasury’s report was presented. Opening checking account balance for March was

$21,687.21 and closing balance on March 31, 2014 was $22,939.24.  In addition, the club has $54,267.75 in a Wachovia Money Market Fund.  Significant income for the month was approximately $15,098.00 from membership dues, social events, and slip rentals.

Significant expenses for the month were $1,288 the social program expenses and

$10,314.60 for the final payment on the elevator replacement.  The First Energy Bill for March was $ 770 which is much greater than usual.

 

Kathy reported that the existing cable bill which costs $79 would cost an additional $34 for expanded coverage.  Kathy will look into other cable options.

 

A motion was made by Jim Fry to accept the budget report which was seconded by Tim McNielly and the motion carried with all in favor.

 

Communications

The next newsletter will be issued in May.

 

Commodore’s Update

Eileen King reported on BBYRA activities. BBYRA will be celebrating its 100 year anniversary in May. They have produced a film which is called “Chasing the Flag” a can be view online at BBYRA.org.  Eileen reported that the BBYRA will charge OGYC $1 for the use of the Rib boat in 2014 but will not finance the boat’s insurance in 2014.

Therefore, OGYC will pay for the insurance.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that the first day of sailing will be on June 23rd. Jim reported that we have to start the season early because Labor Day is early this year.  Jim also reported that he has received inquiries relate to the new two week sailing sessions that the club is offering.  He estimated that the club will have 20 to 24 sailors for the 8 week session and about 20 sailors for the two week sessions.

 

Social Committee

Joella Nicastro reported the following rentals May 17th and 31. The Club will have an open house on May 18th.  There will be a cocktail party on June 21,st the Red White and Blue Banquet will be on June 28th, and cheese stake night will by July 12th.

The Foote family has requested rental of the hall on June 14th. Rental of the Hall in the summer must be approved by the board. A motion was made by Tim McNielly to approve this rental which was seconded by Jim Fry. The motion carried with all in favor.

 

Buildings and Grounds

The spring cleanup will be on April 26th. Stewards will begin to work the weekend of May 17th. The person who inquired last month about the renting last slip for a jet ski has backed out.

 

The replacement of the elevator is complete. Some minor touch up work is required. Operation of this new elevator is much easier than the previous. The key does not have to be in the station which is operating the elevator. On loss of power the elevator will automatically return to the first floor.

 

All but one slip is rented for the summer. The northeast slips have quickly filled with sand, much more and quicker than in past years. The club will have to spend a lot more money next winter to dredge. In order to do this dredging the club will have to submit an application for a dredging permit.

 

Membership

So far 67 members have sent in their renewal payments and 64 members has so far not sent in the renewals forms and payment. Two members who did not rejoin last year have renewed this year.   In addition the club has and 11 lifetime members.

 

New Business

Kathy Cronheim reported that the club is being audited by the New Jersey Department of Labor. The audit is related to the club’s payroll for sailing instructors and stewards.  She feels that we should investigate if the club is required to pay sales taxes on dues not associated with the capital budget.  She will contact a qualified accountant to for a recommendation.

 

Next Meeting

May 4th, 2014

 

 

May 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

May 5th, 2014

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Kathleen Cronheim – Treasurer; and Rhea Jolly – Corresponding Secretary

 

Executive Committee and Trustees: Paul Kennedy, Tim McNielly, and Bill Rebmann III.

 

Minutes

The minutes of the April 2014 meeting were discussed and minor comments were incorporated.  A motion was made by Tim McNielly to accept the minutes which was seconded by Kathleen Cronheim and the motion carried with all in favor.

 

Treasurer’s Report

The treasury’s report was presented. A motion was made by Jim Fry to accept the budget report which was seconded by Tim McNielly and the motion carried with all in favor.

 

Corresponding Secretary

Articles for the May newsletter need to submitted to Rhea by end of week.

 

Commodore’s Update

Eileen King reported that she is setting up a meeting with to Trustees to clarify future bylaws changes for the following:

 

  • Slip fees and membership issues

 

  • Sailing & grandparent membership policy

 

  • Age of young adults (18-27) (18-22) Need it in writing

 

The meeting was scheduled for May 23rd, 2014 to address the issues with resolutions to be prepared for open meeting.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported on the sailing program.  24 sailor s have signed up for the 8 week program and more than 20 sailors have signed up for a 2 week program. The Program still needs 2 Opti instructors. He will be looking for college students with Level 1 certificates the end of May at OGYC

 

Rear Commodore Update

A new switch is needed for fans. The stewards will be asked perform this work.

 

Social Committee

Nothing of Note

 

Buildings and Grounds

The Elevator should be switched to “ON” position and left that way. Suggested putting in a small window into the downstairs elevator door to see when it is coming down since you can’t hear it anymore.  Maybe put elevator instructions in newsletter and instructions by elevator door.  Door downstairs opens itself and only stays open for a limited time.

You can’t hold it open for long period e.g. bar deliveries… All slips have been rented for the summer.

Membership

So far 83 members have sent in their renewal payments and 49 members have not sent in the renewals forms and payment. In addition the club has and 11 lifetime members.

 

Old Business

Members in attendance want a written report of what to do about the issue on taxing in membership dues.

 

Audit- Last year’s officer’s social security numbers are needed for the audit.

 

 

New Business

New perpetual trophy has been offered by the “Dreier” family. Criteria for the award are a competitive female sailor/good sportsmanship/enjoyment of the sport. The trophy is intended for the best female Junior Sailor. It is in honor of 2 sisters who sailed at the club back in 1940s. The executive committee suggested RSVP from club. (e.g. a thank you, but please come back in August 15th 2014 for final sailing awards night).

 

Jim Fry expressed the opinion that the “house rules” should be revised that all bar tips should go into the “general fund” rather than other budget items .   Designating tips for other fund raisers are not appropriate, for example recently on the Kentucky Derby night there was a note on tip cup that donated money would go to a playground fundraiser.

 

The sign in book needs to be audited for visitors.    Policy visitor can come only 4 times per calendar year beginning June 1.st

 

Newsletter will include an the house rules & event policies

Recommend using 1099 misc. form for anyone receiving money from the club (e.g. monthly garbage removal (4x/month during other seasons of the year besides summer) and for cleaning bills documentation.

 

 

Next Meeting

June 8th, 2014

 

 

June 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

June 8th, 2014

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNielly, Bill Rebmann III; Joella Nicastro, and Tom Fitzgerald.

 

Minutes

The minutes of the May 2014 meeting were discussed and minor comments were incorporated.  A motion was made by Jim Fry to accept the minutes which was seconded by Kathleen Cronheim and the motion carried with all in favor.

 

Treasurer’s Report

The treasury’s report was presented by Kathleen Cronheim.  Opening checking account balance for May was $24,573.95 and closing balance on May 31st was $20,099.09.

Significant income for the month was $8,045 from membership dues, $1,700 from slip rentals, $6.050 from the sailing program, $1,030 from social events, and $848 from the Bar. Significant expenses for the month were $13,700 for insurance, $3,788 for the sailing program, and $2,247 for bar supplies.  In addition, the club has $54,275.75 in a Wachovia Money Market Fund. A motion was made by Jim Fry to accept the minutes which was seconded by Tom Fitzgerald, and the motion carried with all in favor.

 

Kathleen reported she has not heard back from the state payroll auditors.

 

A motion was made by Kathleen Cronheim to donate $50 to the Ocean Gate First Aid Squad which was seconded by Jim Fry. The motion carried with all in favor.

 

Corresponding Secretary

The June newsletter will be issued next week by Rhea Jolly.

 

Commodore’s Update

Eileen King reported that the commodore’s barbeque was attended by 68 adults 5 children. The event took in $900.20 with $315 in expenses (the club cleared $600). In addition, the Bar cleared $400.

 

Eileen Reported that a decision need to be made by the club as to whether grandparents can enter their grandchildren into OGYC sailing program at membership fees.  This issue will be tabled for a future meeting.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported on the sailing program.  Sailing start June 21st. Nine (9) sailors from last year did not sign up for the 8 week session. However, nine (9) new sailors signed up for the 8 week session and an additional 50 kids a have signed up for 2 week sessions. Tom Fitzgerald and Jim Fry have acquired and restored 4 optis and 4 sunfishes for the club to use in the two week sessions.  The members in attendance expressed their gratitude to Tom and Jim.

 

Rear Commodore Update

Lynda Kennedy reported that so far Friday Night Bar nights have been successful. The Karaoke machine is become a hit. A motion was made by Tom Fitzgerald to purchase

$100 in Karaoke CDs. The motion was seconded by Joella Nicastro, all in favor and the motion carried.

 

Lynda also reported that the Ice Machine is full and available for use.

 

Social Committee

Joella Nicastro reported that the club cleared $1,495 in hall rental in May and June (so far). The hall will is rented on June 14th, Sept. 13th, 20th, October 4th, 11th, and 25th.

 

July 26 will be comedy night.

 

Buildings and Grounds

 

The new (very expensive) elevator should be switched to the “ON” position and left that way.  The elevator door cannot be propped or jammed open or the closing mechanism gear will become stripped (broken). A sign will be placed on the elevator to instruct personnel.

 

Tom Sullivan reported that the stewards need some basic tools such as a power blower. Tom made a motion to spend $300 for the purchase of these tools. The motion was seconded by Jim Fry. All but one member in attendance voted in favor of the motion. One member in attendance abstained.  The motion carried.

 

Eileen King reported on Jon King’s behalf that he has not heard back from the state regarding the club’s application for dredging.

 

Membership

 

41 of 47 family members have returned so far for 2014 5 of 9 single members have returned so far for 2014 17 of 21 seniors have returned so far for 2014

35 of 40 senior couples have returned so far for 2014 There are 11 lifetime member.

 

For a total 110 out of 130 members, couples, and families that have returned for 2014. In addition two senior members who did no return last year have returned in 2014.

 

Slips and Grounds

 

All slips are rented for the summer. So far, three slip have not been paid in full for the summer.

 

Joella Nicastro will get an estimate to install lights and camera under the deck.

 

Joella Nicastro made a motion to donate $50 to the Save Barnegat Bay Society.  The motion was seconded by Jim Fry.  All but one member in attendance voted in favor of the motion. One member in attendance abstained. The motion carried.

 

The members in attendance expressed their gratitude to Tim McNielly for the new Blade Box.

 

Eileen King requested that club officers wear their uniform at club events such as Bay Day, the Comet Regatta, July 4th, Desert Night, Comedy Night, the Auction, and the Sailing Awards.

 

New perpetual trophy has been offered by the “Dreier” family. Criteria for the award are a competitive female sailor/good sportsmanship/enjoyment of the sport. The trophy is intended for the best female Junior Sailor. It is in honor of 2 sisters who sailed at the club back in 1940s.

 

Next Meeting

June 10th, 2014

 

 

 

July 2014

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

July 11th, 2014

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNielly, Paul Kennedy, Joella Nicastro, and Tom Fitzgerald.

 

These meeting minutes report on the July 11th 201 general open meeting.

 

The Executive Committee met 30 minutes prior to the general meeting to discuss Nancy Foote’s request for additional stewards for the Classic Regatta and the Comet Regatta. The members in attendance felt this was acceptable and a vote is not required on this issue, since the stewards budget for the year is on target and the 2014 budget was setup for these types of additional steward related cost.

 

The general meeting was called to order by Eileen King at approximately 7:30. Approximately 45 to 50 people attended.

 

Minutes

A motion was made by Paul Kennedy to suspend the reading of the minutes. The motion was seconded by Lynda Kennedy and the motion carried with all in favor.

 

Treasurer’s Report

The treasury’s report was presented by Kathleen Cronheim.  Opening checking account balance for June was $20,099.09 and closing balance on June 30th was $43,940.04.

Significant income for the month was $19,180 from the sailing program, $4,655 from membership dues, $6,066 from donations, and $2065 from hall rentals. Significant expenses for the month were $1,054 for insurance, $2,708 for the sailing program, and

$1771.58 social event supplies.  In addition, the club has $54,275.75 in a Wachovia Money Market Fund. A motion was made to accept the minutes which was seconded and the motion carried with all in favor.

 

 

 

Commodore’s Update

Eileen King reported to the general membership that if club members renewed their US sailing membership association through the club web site then OGYC will receive bonus points which could go towards purchase of sailing related items such as instruction books and Race Committee flags.

 

 

 

 

Eileen reported the club has been through an audit from the state regarding to payroll and compensation.  She reminded everyone that these audits are made easier when members fill out paperwork such as event expenses forms. She also reported that the renewal process for the Bar License is more rigorous. For example, this year all flag officer had to provide their Social Security numbers for the application.

 

Eileen reminded members that the new (very expensive) elevator should be switched to the “ON” position and left that way.  The elevator door cannot be propped or jammed open or the closing mechanism gear will become stripped (broken).

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported on the sailing program.  He has applied several times in the past year to the Island Heights Sailing Foundation for money. This has resulted in the Island Heights Sailing Foundation donating $5000 for a new boat engine and $3700 in scholarships which went to six sailors (2 attended the 8 week session and 4 attended 2-week sessions). Jim has recently applied for $3,000 for maintenance and boat repairs and Racing Marks.

 

Jim Reported  that for this summer’s program 22 sailors signed up for the 8 week session and an additional 30 children have signed up for 2 week sessions. Tom Fitzgerald and Jim Fry have acquired and restored 4 optis and 4 sunfishes for the club to use in the two week sessions.

 

Jim went on to describe an incident where he received a phone call from a parent of a new two week sailor. The parent started off the conversation by asking “what have you done to my son?” He went on to explain that since the boy has started attend sailing, the boy is more confident. This boy has signed up for an addition 2 week session.

 

Instructors for the year are Molly Scholes, Mike DeNigris, Ann Harrington, Amy Voss, Nick Tremetitti, and Rosemary Joelle.

 

Jim went on to express his gratitude to Tom Fitzgerald for all the work he done this spring and summer making 4 optis and 4 sunfish available to the club.  The entire membership gave Tom a round of applause.

 

Dick Andrews made a comment that the clubs instructors are very well behaved and should be considered a source of pride to the club.

 

 

Rear Commodore Update

Lynda Kennedy reported that so far Friday Night Bar nights have been successful. The Karaoke machine is a hit.

 

 

 

Membership

Mike Corbett reported on membership. In general, membership for 2014 went down by approximately 10. The club has 122 paid members, spread out mostly between senior members, senior couples, and families.

 

7 Members from last year did not renew with explanation 5 Members from last year resigned

2 Members who did not renew last year came back in 2014. 1 new family has joined for 2014

 

The trend is that there are fewer and fewer family members.

 

Several comments were made with respect to attracting new membership.

 

Jim reported that most of the families with kids in the two week programs are non- members. He hopes that this new program will help to recruit these families to join the club.

 

A suggestion was made that maybe the club rules should be change where new members only pay the initiation fee the first year and then start pay due on the second year.

 

Another suggestion was made that the club should approach local realtors and provide them with brochures and information about the club. This could aid in informing new residents about the club.

 

Social Committee

Joella Nicastro reported that a buffet dinner will be held next Friday. Cost will be $15 dollars for members and $18 for non-members. On July 25th there will be a cosponsored party at Island Heights. Comedy night with Joey Vincent will be held on July 26.th

 

On August 18th the Ocean Gate Fire Department will hold a Roast Beef Dinner.

 

Nancy Foote reported that the Oceana Gate Yacht Club Classic will be held on August 1, 2014. Also On August 26 the club will host a Regatta for Comet Sailboats. Nancy Also announced that members of the Thistle Sailboat fleet would like to come back next year.

 

Buildings and Grounds

 

The new (very expensive) elevator should be switched to the “ON” position and left that way.  The elevator door cannot be propped or jammed open or the closing mechanism gear will become stripped (broken). A sign will be placed on the elevator to instruct personnel.

 

 

 

Slips and Grounds

 

 

 

 

All slips are rented for the summer. So far, three slip have not been paid in full for the summer. The ground space program is in progress.

 

Nominating Committee

The Nominating Committee presented the proposed new volunteers for officers and the executive committee. Elections will be held at the open meeting on August 8th.

 

 

Old Business

The club received a $6000 donation for a new perpetual trophy has been offered by the “Dreier” family. Criteria for the award are a competitive female sailor/good sportsmanship/enjoyment of the sport. The trophy is intended for the best female Junior Sailor. It is in honor of 2 sisters who sailed at the club back in 1940s.

 

New Business

A motion was presented by Eileen King to the change the bylaws so that the Young Adult Membership category would be defined as ages 18 to 26 year old. The motion had been emailed out to the general membership 7 days prior to the meeting. The motion was seconded by Rhea Jolly.  A comment was made by a member that this bylaw change could reduce club income since, under the present bylaws the Young Adult Members age out at 22 year old.  Votes in favor of the motion were 32 members, votes not in favor were zero, and 3 members abstained. The motion carried since more than 2/3 of the members in attendance in favor.

 

A second motion was presented by a member to change the existing bylaw that states the following:

 

“A member must be a Lifetime member or pay the equivalent of an OGYC Family Membership in order to rent a boat slip. Any membership category may rent ground space.”

 

The proposed motion would eliminate these words and established the same slip fee for all members. This motion was emailed to OGYC members at least 7 days before the meeting.

 

The members in attendance expressed the following opinions:

 

  • The existing bylaws wordings was established so that club members could benefit with low slip fees (i.e., less than commercial slips on the bay) but the fees would return income to the
  • The bylaws as worded discriminate against senior couples and individual senior members since these categories end up paying more for a
  • Four slips are currently rented to senior couples or individual
  • If this bylaws change is passed slip all fees may have to be

 

 

 

  • Senior couple and individual seniors do not have to pay more other club So, some ask, why do they have to pay more for fees.
  • With the new approved bylaw change, which defines Young Adult Member as 18 to 26 years old, the proposed bylaws would allow Young Adult Member to rent a slip a considerable less fee than under the current

 

As a result of this discussion the originator rescinded the motion. A new motion was made to table the vote until the next meeting on August 8th when a new motion would be introduced with revised wording in which all voting members would be entitled to rent an OGYC slip, if available, at the same rate.

 

A motion was made to end the meeting which was seconded with all in favor.

 

 

 

Next Meeting

August 8th, 2014

 

On Saturday July 26, 2014, 0915 AM members of the executive committee and trustees met to discuss new proposed bylaws words which were emailed by Eileen King on 7/25/14, in which the by-law would be changed to read “a voting membership is required to rent a slip”.

 

The following persons attended

 

Flag Officers: Jim Fry – Vice Commodore; Lynda Kennedy – Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Paul Kennedy, Roger Love, Joella Nicastro, Craig Cronheim, Jerry Denigris,  Heather Andolson, and Brian Leahy.

 

The members in attendance were in favor with that proposed new bylaws in which all OGYC voting members would be entitled to rent an OGYC slip, if available, at the same rate.

 

November 2014

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

November by 8th, 2014

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Kathleen Cronheim – Treasurer; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNielly, Mark Haug. The meeting was called to order by Eileen King.

 

Treasurer’s Report

The treasury’s report was presented by Kathleen Cronheim.  Income for the month of September was $13,099. Significant income came from the Comet Regatta ($4,178),  the Classic Regatta ($2,980), and Bar sailsi ($1,690). Expenses for the month of September were approximately $11,950. Significant expenses for the month were $3,369 for property taxes, approximately $1,450 for steward payroll and taxes, $2,237 for the sailing program, and $2,411 for  social event supplies.  Kathleen mentioned that she has received a bill from Good Luck Point Marina in the amount of $1,442 for the winterization of the club’s boats.  In addition, the club has approximately $54,300 in a Wachovia Money Market Fund.

 

A motion was made to accept the minutes by Jim Fry, which was seconded by Tom Fitzgerald. The motion carried with all in favor.

 

 

Commodore’s Update

Eileen King reported on a recent BBYRA meeting she attended. At the meeting, the BBYRA voted to change the method in which the BBYRA is funded by member yacht clubs (including OGYC). Next year member yacht clubs will be required to pay the greater of either 1) $10 for each yacht club member (up to 90% of the total club membership) or 2) $500.  With this new policy, OGYC will have to pay approximately

$1100 to the BYRA (assuming OGYC membership remains at about 120 in 2015), which is a significantly increase over past years.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported on the sailing program.  The club’s boats have been winterized. Jim reported that he has inventoried equipment and clothing left behind under the club; most likely left behind by kids in the sailing program. The lost and found includes 6 life jackets and are various sails, rudders, etc.

 

Rear Commodore Update

Lynda Kennedy reported that the Bon Fire was a success.  The Bar Committee will not buy any more beer for this season.

 

Membership

Mike Corbett is stepping down as the membership coordinator for 2015.

 

A discussion was held on the yearbook. Since some members don’t pick up their yearbooks, it may be smarter to issue the yearbook on-line in the future.

 

Social Committee

Joella Nicastro reported that the hall currently has 4 rentals in the near future.  The Social committee is planning a New Year’s Eve Party and a Breakfast with Santa on 12/14/2014.

 

Buildings and Grounds

The stewards did a great job cleaning up the club for the end of the season. A small fall cleanup is necessary to remove the furniture from the deck.

 

Kathleen Cronheim reported that she reviewed the current club expenses related to on- line registration. Our credit card service currently cost the club $19.95 per month and 3% of each transaction. She is looking at other services that may cost less.

 

Slips and Grounds

The State is reviewing our permit request to continue dredging after 2015. As such, soil samples may be required.

 

At the present time the town is replacing the town’s bulkhead just west of the club. The contractor who is performing this work is currently using a floating excavator to dredge near the bulkhead. This contractor was been approached by Tim McNielly who asked him how much it would cost to dredge the area on the north side outside the OGYC slips. The contractor responded, preliminarily, that it would take about a day’s work at a cost of

$5,000 per day. This is a low cost because the contractor typically charges a client a setup and breakdown fee of an additional $5,000 to get his equipment to and from the site. He is scheduled to leave the site in the about two weeks. So, if OGYC wants to take advantage of this cost savings we will have to contract with him very soon. It was decided that Tim would approach the contractor for a firm estimate and the executive committee would then vote by email as to approve or not approve the expense.

 

Tim McNielly, Jim Fry and Paul Kennedy approached the contractor a got a firm estimate of $5000 per day and the contractor was reasonably sure that the work would only take one day. The scope of the work was to dredge to area out to 7 or 8 slips. (Over the past two or three years the club has only dredged out two or three slips). In an 10/13/2014 email Tim requested the committee for approval of the work. A motion to approved the work was made by Peter Tamburro in a 10/14/2014 email. The motion was seconded by Jim Fry in a 10/14 email. The motion was passed by in a series of emails (see attached). The work was completed by 10/25 and the actual cost was $5,000.

 

 

Old Business

There was discussion related to the proposed new bathroom downstairs. John King has developed an estimate that this new bathroom will cost about $11,000. This capital expense will be considered for the 2015 budget.

 

There was a recommendation that the club should create a budget line item for annual painting of a portion of the boardwalk each year.  This would reduce the burden on the club to fund a large project to paint the entire boardwalk.

 

Jim Fry presented the results of discussions with an electrical contractor. The contractor was asked to provide estimates for the following:

  • More power on the northeast side of the hall
  • Monitoring and sensors for lights under the club, and
  • Lights under the

 

This project will be considered for the 2015 budget.

 

A motion was made by Pete Tamburro to create a budget line for annual expenses related to the club advertising (sailing program, membership drive, and hall rentals). This would reduce the burden on the club to come up with funds for advertising from other approved budget line items. The motion was seconded by Bill Rebmann III and the motion carried with all in favor.

 

New Business

None

 

A motion was made to end the meeting which was seconded with all in favor.

 

Next Meeting

November 8th, 2014

 

 

i Purposefully spelled wrong.

 

 

 

November 2014

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

November by 8th, 2014

 

The meeting was called to order by Eileen King. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Kathleen Cronheim – Treasurer; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNielly, Joelle Nicastro, and Mark Haug.

 

Minutes

The minutes of the October 2014 meeting were discussed and minor comments were incorporated.  A motion was made by Jim Fry to accept the minutes, which was seconded by Kathleen Cronheim, and the motion carried with all in favor.

 

Treasurer’s Report

The treasury’s report was presented by Kathleen Cronheim. Opening balance for the month of October was 17,756.90.  Income for the month was only $143 from showcase sales. Significant expenses for the month were approximately $861 for utilities (gas, electric, and phone). Closing balance for October was $17,018.  In addition, the club has approximately $54,293.68 in a Wachovia Money Market Fund.

 

A motion was made by Joelle Nicastro to accept the treasury’s report, which was seconded by Jim Fry. The motion carried with all in favor.

 

A motion was made by Tim McNielly to donate $50 to the Ocean Gate Fire Company for this year. The motion was seconded by Jim Fry and the motion carried with all in favor.

 

Commodore’s Update

Eileen King reported that she has received an estimate for the work necessary to file for a dredging permit.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that he has inventoried equipment left behind under the club; most likely left behind by kids in the sailing program.

 

Rear Commodore Update

Lynda Kennedy asked that the 2015 budget line item for the bar be increased by 10%.

 

Membership

Mike Corbett is stepping down as the membership coordinator for 2015.

 

Social Committee

Joella Nicastro reported that the hall currently has 5 rentals in the near future (11/15, 1/10, 2/1, and 4/11).  A request was approved to rent the hall on 6/6.

 

Eileen King reported that, so far the club has not received any request to host a regatta (e.g. Comets or Thistles) next summer.

 

Buildings and Grounds

Tim McNielly has volunteered to run the buildings and grounds for 2015 Last week the contractor completed dredging at a cost of only $5000.

Old Business

A motion was made to purchase 6 trophies at the cost of $800. These trophies will be used in annual Drier Sisters award. The 6 trophies will be handed out over the next 6 years. (It costs less money to buy the trophies in bulk).

 

New Business

The rest of the meeting was spent developing the 2015 budget.   Attached is the proposed budget which will be voted on next month.

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

Saturday December 13th, 2014 at 9:30

 

 

 

 

 

 

Income

2015

Estimate

 

Expenses

2015

Estimate

Membership 37,000 Admin Supplies 200
Initations 2000 Postage 200
Slips 20000 Printing 400
Groundspace 1000 Due and Fee 1800
Sailing Program 33000 Show Case 1000
Boat Rentals 800 Misc Expenses 500
Races 10000 Hall Sailing Advertizing 1000
Sunday Series 500 Credit Card Fee 1000
Show Case 1500 Sale Taxes 2800
Yearbook 500 Property Tax 14000
Social 8000 Insurance 15000
Misc Income 500 sewer 400
Juniors 3000 Water 300
Rental Hall 8000 Electric 5000
Donations 5000 Natural Gas 2500
ICE 500 Telephone 1100
Bar Sales 11000 Cable 900
Total 142,300 Building and Property Maint. 5000
    Dredge Permit 5000
    Stewards Salaries 9500
    Payroll taxes 1000
    Hall Cleaning 800
    Equipment and Repair 2000
    Flood Insurance 400
    Land Lease 800
    Sailing Salaries 26000
    Sailing Bonus 2000
    Sailing Payroll 2800
    Maint. 5000
    Gas and Oil 1500
    Insurance 3000
    Trophies 500
    Sunday Series 500
    Equipment Purchase 4000
    Sail Misc. 4000
    Boat Rentals 800
    Social 7000
    Races and Regattas 4000
    Liquer license 400
    Bar Supplies 5000

 

 

 

 

 

Income

2015

Estimate

 

Expenses

2015

Estimate

    Ice 400
    Sales Taxes 500
    Juniors 400
    Capital Expenditure 2000
    Total 142400
 

 

 

     

 

December 2014

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

December 13, 2014

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNielly and Tom Fitzgerald

 

Minutes

The minutes of the November 2014 meeting were discussed and minor comments were incorporated.  In particular, several corrections were incorporated into the proposed budget which was attached to the minutes, as follows 1) change “Misc Expenses” from

$500 to $4300 and 2) change “Sail Misc.” from $400 to $4300.  Jim Fry made a motion to accept the minutes, which was seconded by Tim McNielly, and the motion carried with all in favor.

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s report. Opening balance for the month of November 2014 (including Drier Sisters funds) was $21,857.38.  Income for the month was $2,214, which includes $1,500 for hall rentals. Significant expenses for the month were approximately $3,369.21 for Property Taxes and $4,224.70 for Dredging.  Closing balance for November (including Drier Sisters funds) was $19,977.57.  In addition, the club has approximately $54,293.68 in a Wachovia Money Market Fund.

 

Tim McNielly reported that the Dredging contractor only charged the club approximately

$4,000 dollars instead of the estimated $5000.

 

Kathleen reported that paid credit card fees in 2014 of approximately $800.  This was for 32 credit card charges for a total of $20,000.

 

Kathleen reported that she will approach Faktorow, Barnette, and Burner to do the clubs Income Taxes for 2014.

 

A motion was made to accept the treasury’s report.  The motion was seconded and carried with all in favor.

 

Kathleen reported that she will step down as the Treasurer in 2016 ad is looking for someone take over the job.

 

 

 

Commodore’s Update

Eileen King reported that Steve Stone has volunteered to take over as membership coordinator for 2015.  Eileen is still looking for a yearbook coordinator. Eileen reminded the committee that donations to the club are not deductible.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry thanked Tim McNielly and Tom Fitzgerald for stacking the clubs boats.

 

 

Rear Commodore Update

Lynda Kennedy reported that Breakfast with Santa will be held at the following Sunday morning.

 

Tom Fitzgerald reported that he is sponsoring a New Year’s Eve party. So far, he has received 40 RSVPs but needs about 60 for the event to break even.

 

Social Committee

A question was asked if the club has a set schedule of fees the Hall.  Also, a question was asked if the club consider adding an additional fee for event insurance when the hall is rented.

 

Buildings and Grounds

 

One of the Club’s Ice Eaters requires repair for $435

 

A letter will be sent to the town to request that they can remove the pile sand form the last month’s dredging.

 

In late November 2014, Tim McNielly reported that the club’s security system for the Fire sprinklers is not working.  The fire sprinkler system itself is fine and able to do its job in the event of a fire.  Security World Inc. (our security contractor) found two problems, the circuit board for the system is unfixable and the phone line for the system is not working.

 

A day later Security World Inc. informed the club as follows:

 

“After careful consideration due to the service distance we will ask that you seek the services of another alarm company to provide you with service.”

 

Therefore, Tim contacted two new contractors to resolve the problem

 

Seaboard Fire & Safety Equipment from Ocean, NJ quoted a price of $1810.00 to replace our existing alarm and add a radio transmitter to send out a signal to the central station,

 

 

 

their monthly monitoring charge is $30.00.

 

County Alarm of Forked River, NJ quoted a price of $1895.00 to replace our system with a new fire and burglar alarm system that is expandable to use throughout the building for low temperature sensors, smoke detectors, burglar alarms, etc..  They will also install the same radio transmitter to send out the signal to the central station and install a low temperature sensor in the sprinkler room.  Their monthly charge is $26.00.

 

The club had been paying $42.00 monthly service charge to Security World Inc. and for a separate phone line for the alarm.

 

A recommendation was made to go with County Alarms.  They offered more enhanced equipment that we can add on to latter, they offered to put in a low temperature alarm in the sprinkler room, and they are closer to us than Seaboard Fire & Safety.  We would save money with either contractor on our monthly charges.  With County Alarms we would save about $552.00 per year. With Seaboard we would save $504.00.

 

Over the next few days the executive committee approved the purchase of new security system and monthly fee via a series of email.

 

The system has since been installed with no problems and we will contact the phone company to remove the second phone line. Thank you Tim for all your work.

 

 

Old Business

The remainder of the meeting was spent on completing the 2015 budget. The budget proposed in last month’s meeting was approved with two revisions as follows: line item 113 (Misc. Income) was changed from $500 to $3,600 and line item 800 (Capital Expenditures) was changed from $1,900 to $5,000.  Projected income and expenses for 2015 are estimated at $145,400. A motion was made by Pete Tamburro to approve the budget for 2015.  The motion was seconded by Eileen King, and the motion carried with all in favor.

 

New Business

None

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

Sunday January 11th, 2015 at 9:30

 

 

January 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

January 10, 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tom Fitzgerald, Bill Rebmann III and Paul Kennedy

 

Minutes

The minutes from the December 2014 meeting were discussed and minor comments were incorporated. Lynda Kennedy made a motion to accept the minutes, which was seconded by Jim Fry. The motion carried with all in favor, except for one person who abstained.

 

Treasurer’s Report

Eileen King Cronheim presented the Treasury’s Report. Opening balance for the month of December 2014 was approximately $8,227.95 (not including the Drier Sisters Award Fund). Income for the month was $6,829, which includes $2,000 in slip fees and $3,535 from the Social program events.  Expenses for the month were $4480.15 which included

$1,382 for Buildings and Grounds expenses, $878.70 for Social Program expenses, and

$1,895 in capital expense (the new sprinkler alarm system). Closing balance for December was $10,971.87.  In addition, the club has approximately $ 54,301.22 in a Wachovia Money Market Fund and $5,874.82 in the Drier Sisters Award Fund.

 

A motion was made to accept the treasury’s report was made by Pete Tamburro.  The motion was seconded by Paul Kennedy and motion carried with all in favor.

 

 

Commodore’s Update

Eileen King reported that Steve Stone has volunteered to take over as membership coordinator for 2015 and he will be attending some of the monthly meetings. Jay Snyder will continue with the yearbook and Tom Fitzgerald will continue to coordinate the stewards.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that work has begun on the summer 2015 sailing program. He is going to send emails to the families of last year’s participants. The program may have a small Lazer fleet.  Some of last year’s instructors (Last Molly, Amy and Rosemary) will return. Additional instructors are being pursued. One of the lessons learned from last year’s puddle ducks program is that we may have accepted participants that were a little bit too young.  The Island Heights Sailing Foundation has offered OGYC a new opti.

 

 

Rear Commodore Update

Lynda Kennedy reported that the New Year’s Eve Party cleared $1500 and was a big success. About 95% of the participants signed up ahead of time. About 50% of the people that attended were members while the other 50% were non-members.  In addition the party resulted in new clubs members. Thank you to Tom Fitzgerald for setting it up.

 

 

Buildings and Grounds

The club received a letter from the town that they will remove the sand from last month’s dredging.

 

Eileen has received an estimate for the soil samples that are required for the new dredging permit. Cost to get and analyze the samples is about $2,900 and an additional

$2,375 will be required to file the application for the permit.

 

With the cold weather setting in, ice is building up around the slips. The six ice eaters are currently in place and working over-time.  If one of the ice eaters were to stop working then nearby pilings may be damaged from the buildup of ice. A motion was made by Tom Fitzgerald to buy a ½ horsepower ice eater for no more than $650 so the club will have one spare. The motion was seconded by Bill Rebmann III and the motion carried with all in favor. Bill volunteered to buy the Ice eater.

 

Jim Fry reported that an electrician has installed three new circuits inside the club, with outlets, and two motion sensors with lights under the club.

 

Riley Applegate is waiting to slip deposits from seven members.  Two slips are available for rental next summer.

 

Jim Fry Report that the contractor (County Alarms) that installed the new fire sprinkler alarm system last month provided the club with two estimates as follows:

 

1)  Installation of a new security system with 12 high resolution cameras and a DVR which can be used with the existing TV for $4600.

2)  Six smoke detectors and three lower temperature alarms. These alarms would be added as input to the new Sprinkler System alarm relays which is transmits to contractor’s service, which the club already pays for.  (Cost -$955) These new alarms could help the club to avoid significant damage from either frozen water pipes and subsequent flooding and small fires that don’t set off the sprinklers.

 

A motion was made by Paul Kennedy to have the contractor install option 2 (the smoke detectors and low temperature alarm). The motion was seconded by Jim Fry and the motion carried with all in favor.

 

Membership

Eileen King reported that the club has received two applications for club membership.

 

Old Business

None

 

New Business

None

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

Sunday February 8th, 2015

 

 

March 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

March 8th, 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNeilly Tom Fitzgerald, Joelle Nicastro, and Paul Kennedy

 

Minutes

The minutes from the February 2015 meeting were discussed and minor comments were incorporated. Jim Fry made a motion to accept the minutes, which was seconded by Lynda Kennedy. The motion carried with all in favor, except for one person who abstained.

 

Treasurer’s Report

Eileen King Cronheim presented the Treasury’s Report. Opening balance for the month of February 2015 was approximately $5,076.78.  Income for the month was $545.

Expenses for the month were $1,777.98 which included approximately $800 for utilities and $660 for equipment purchases and repair.  Closing balance for the month of February 2015 was approximately $3843.80. In addition, the club has approximately $ 54,308.24 in a Wachovia Money Market Fund and $5,874.81 in the Drier Sisters Award Fund.

 

A motion was made to accept the treasury’s report by Pete Tamburro.  The motion was seconded by Paul Kennedy and motion carried with all in favor.

 

Corresponding Secretary

A newsletter will be issued early in early April. Input for the Newsletter is requested by March 27th 2015.

 

Commodore’s Update

Eileen King reported that the OGYC Web Site will now have a Member’s Only Section. Eileen gave out the password.  Eileen King also reported that the showcase will again be run by Kathleen Cronheim and Tom Fitzgerald this year. Eileen reported that a member has shown interest in becoming the Treasurer next year.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

 

 

 

Jim Fry reported that OGYC has been offered a brand new opti sail boat as a donation. The boat is being donated by Clint Daniels. His son, who is a cancer survivor, was very involved in sailing during his battle with cancer.  A thank you note will be sent to him.

 

 

Rear Commodore Update

The social committee would like to hold four catered events this year.

 

The committee had a lengthy discussion with respect to the possibility of hiring someone to prepare lunches at the club on Saturdays and Sundays during the summer. This would be a new feature than could be attractive.

 

Tim McNeilly reported that he is considering a donation to the club of dishwasher and plates for the kitchen.

 

Joelle Nicastro reported that the club hall is rented for 3/28, 4/12, 4/26, 5/9, 5/11, 5/30, 6/6, 6/14, and 9/19.

 

 

Buildings and Grounds

The cold weather challenged the club this winter. We had two frozen lines; one from the sink drain in the bar and another from the sink drain in the utility closet.  We also had a low temperature alarm come in from the office located under the club. Despite the cold weather the ice eaters kept up this winter with no damage to pilings.

 

As approved last month, a contractor installed three smoke alarms upstairs and three downstairs.  The alarms transmit to a central monitoring station which is monitoring by an alarm company.

 

Eileen King reported that she has received a bill from the contractor who took soil samples from the dredged sand but has not yet received the final report.

 

The new membership renewal forms are ready and will be sent out to member in the next few weeks.

 

Two Slip are available for the summer.  Only one of the rented slips has not yet submitted the deposit for the slip.

 

The following bills are expected in the upcoming month: a bill from the plumber who repaired of the frozen pipes, a bill for the installation of the fire and temperature detectors, and the quarterly sales tax.

 

The committee discussed if it was possible to change the club’s tax status to a 501(c)(3) exemption status. Most likely any change would involve a significant change to the bylaws.  A motion was made by Pete Tamburro to formally to ask the trustees to

 

 

 

investigate if this is plausible. The motion was seconded by Lynda Kennedy and passed with all in favor.

 

 

Old Business

None

 

New Business

None

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

Sunday April 12th, 2015

 

 

April 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

April 12, 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNeilly, Tom Fitzgerald, Bill Rebmann III, Mark Haug, and Joelle Nicastro.

 

Minutes

The minutes from the March 2015 meeting were discussed and minor comments were incorporated. Jim Fry made a motion to accept the minutes, which was seconded by Tim McNeilly. The motion carried with all in favor.

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s Report. Opening balance for the month of March, 2015 was approximately $3843.80.  Income for the month was $6,865.00.

Expenses for the month were $1,703.90 which included approximately $1,400 for utilities.  Closing balance for the month of March, 2015 was approximately $9,004.9. In addition, the club has approximately $ 54,311.93 in a Wachovia Money Market Fund and

$5,874.81 in the Drier Sisters Award Fund.

 

A motion was made to accept the treasury’s report by Pete Tamburro.  The motion was seconded by Tim McNeilly and motion carried with all in favor.

 

Corresponding Secretary

A newsletter will be issued early in early April next week.

 

Commodore’s Update

Eileen King reported that she attended the last month’s BBYRA meeting. The BBYRA has approximately $90,000 in their budget. The BBYRA Commodore’s Ball will be on June 13, at cost of $60 a person.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that, so far, about 35 sailors will return this summer for the 8 week session and approximately 30 sailors for the two or four weeks sessions. Jim also reported that about 8 kids who were in the 2 or 4 week session last year are returning for the 8 week session this year. Jim reported that he has hired six sailing instructors for the summer. He also hired a junior instructor. Jim reported that the club will receive the new opti from by Clint Daniels next month. In addition Tim McNeilly has donated a laser to the club.

 

Jim reported that it looks like the club will get about 10 new members this year.

 

Rear Commodore Update

The social committee will hold several catered events this year.  Tim reported that the concept reported last month about the possibility of hiring someone to prepare lunches at the club on Saturdays and Sundays during the summer will be tabled for this year.

 

Joelle Nicastro reported that the club hall is rented for 4/25 4/26, 5/9, 5/11, 5/30, 6/6, and 9/19.   Greek night will be this Saturday and 30 RSVP have been received.

 

The Commodores Barbeque will be held on May 24.  The Ensign Regatta will be from June 12 to 14.

 

Joelle reported that she has acquired several copies of hall rental agreements from several other local clubs and she will use these to develop a hall rental form for future OGYC rentals.

 

 

Buildings and Grounds

Tin McNeilly reported that the outer bulkhead has experienced some damage.  Several outer “bumpers” are missing and one of the 3 foot long bolts that fastens the bulkhead to a piling has become loose.  Tim reported that he will place the tools in the closet in the outside shed. The company that sampled the dredging soil will send us a report shortly.

 

Two slips are available for rental this summer.

 

Tim McNeilly made motioned for the club to donate $50 to the Ocean Gate First Aid Squad which was seconded by Jim Fry and the motion carried with all in favor.

 

Tim McNeilly and motioned to allow the Historical Society the use of the hall for a covered dish event. The motion was second by Jim Fry and the motion carried with all in favor.

 

Old Business

None

 

New Business

None

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

Saturday May 8th, 2015

 

 

May 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

May 8th, 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Kathleen Cronheim – Treasurer; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNeilly and Tom Fitzgerald.

 

Committee Chairmen: Riley Applegate, and Steve Stone.

 

Minutes

The minutes from the April 2015 meeting were discussed and minor comments were incorporated. Tim McNeilly made a motion to accept the minutes, which was seconded by Jim Fry. The motion carried with all in favor.

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s Report. Opening balance for the month of April, 2015 was approximately $9,004.90.  Income for the month was $24,116.00.

Expenses for the month were $7,414.03 which included approximately $3,325 in taxes,

$1,455 for buildings and grounds, and $1,475 for dredging soil samples. Closing balance for the month of April, 2015 was approximately $25,389.65. In addition, the club has approximately $54,315.05 in a Wachovia Money Market Fund and $5,874.81 in the Drier Sisters Award Fund.

 

A motion was made to accept the treasury’s report by Tim McNeilly.  The motion was seconded by Tom Fitzgerald and motion carried with all in favor.

 

Corresponding Secretary

A newsletter will be issued early June. Input is requested by the end of the week.

 

Commodore’s Update

Eileen King reported that the Toms River Seaport and Maritime Museum will be having a barbeque on May 22. An invitation has been extended to OGYC members.

 

Eileen King reported that the Beachwood Yacht Club has extended visiting privileges for to their club to OGYC members.

 

Eileen King reported that the BBYRA has requested dues by June 1st. The Ensign Regatta will be held at the OGYC on the weekend of 6/13 and 14. Members are encouraged to visit the club and help out.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that the Knights of Columbus have donated $250 to OYGC as a sailing program scholarship. He will send a thank you note.

 

Jim reported, about 35 sailors will return this summer for the 8 week session and approximately 20 sailors for the two or four weeks sessions. He reported that the club will have as many as 45 optis, sunfishes, and laser on the grounds this summer for the sailing program.  Jim reported he would like to invite Clint Daniels and family to the Commodore’s Barbeque as a thank him for the donation of new opti.

 

Rear Commodore Update

There will not be a Red, White and Blue Dinner this year. The Commodore Barbeque will be on May 24, please RSVP.  On May 31 the club will have a going away party for the Love family.  There will be a “Welcome Aboard” party on June 20th.

There was a discussion about having a reunion party on July 3rd. The idea is to invite back former sailors who went through the sailing program in the 90’s and 00’s.

 

The Bar will be open on July 4th. Members are encouraged to come and watch the fireworks. OGYC will be hosting a party with Island Heights on July 24.  On July 25 the OGYC will have a comedy night.

 

A new bar drinks menu has been draft and soon they will be placed in the bar.

 

Eileen King reported that she will be sending out a food service survey to the members asking for preferences on for various weekend food options.

 

There was a discussion about purchasing a rolling cart for the kitchen so that food can be brought out of the kitchen more quickly. The cost would be about $175. Everyone in attendance agreed that if there was money available in the social budget then we should go ahead a purchase the item.

 

Buildings and Grounds

The outer bulkhead has experienced some damage.  Several outer “bumpers” are missing and one of the 3 foot long bolts that fastens the bulkhead to a piling has become loose.

Tim McNeilly reported that he has purchase the hardware to repair the bulkhead ($20) and will be making the repairs when the water and tide a right.

 

Tom Fitzgerald reported that two stewards have been hired for the summer and he is looking for a third.  The stewards will start to working weekends starting May 23, and full time starting the week of June 22.

 

The dredging soil sample report has been received and will be sent on to the Engineer. Three slips are available for rental this summer.

 

Membership

 

Steve Stone provided a report on 2015 membership.  As of May 7th, 79 of the 133 active 2014 members have renewed their membership. In addition, 6 new members have joined the club.  Of the 54 members who have not renewed, so far, 23 are families, 6 are individuals, 18 are senior couples, and 6 are seniors.

 

Old Business

None

 

New Business

None

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

Sunday 14th, 2015

 

 

June 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

June 14th, 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; ; Lynda Kennedy – Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNeilly, Joelle Nicastro and Tom Fitzgerald.

 

Committee Chairmen: Steve Stone and Riley Applegate.

 

Minutes

The minutes from the May 2015 meeting were discussed. Tim McNeilly made a motion to accept the minutes, which was seconded by Tom Fitzgerald. The motion carried with all in favor.

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s Report. Opening balance for the month of May, 2015 was approximately $25,389.65.  Income for the month was $25,029.46.

Significant income came from: membership renewals ($9,935), initiation fees, ($1,200), slip fees ($2,300), the social program ($1,323), and the sailing program ($9,105).

Expenses for the month were $7,588.86 which included approximately $1,065.65 in utilities, and buildings and grounds; $3,271.26 for the sailing program (including boat repairs and equipment purchases); $2,088.75 for bar supplies. Closing balance for the month of May, 2015 was approximately $42,829.79.  In addition, the club has approximately $54,319.00 in a Wachovia Money Market Fund and $5,874.81 in the Drier Sisters Award Fund.

 

Kathleen Cronheim reported that in June she will place the $5,874.81 for the Drier Sisters Fund in the Wachovia Money Market Fund.

 

A question was asked as to why the credit card expenses for May were higher, compared to previous months. Kathleen responded that we are in the process of switching credit services and we were billed for both services last month. She was waiting for this meeting to put it to a vote to drop the older service, which is more expensive.

 

A motion was made by Kathleen Cronheim to stop carrying the more expensive credit card service. The motion was seconded by Tim McNeilly and the motion carried with all in favor.

 

Kathleen also reported that many of the membership renewals are coming in with no filled out forms. This makes it difficult to keep track of membership status.

 

A motion was made to accept the treasury’s report by Pete Tamburro.  The motion was seconded by Lynda Kennedy and motion carried with all in favor.

 

Corresponding Secretary

A newsletter will be issued July. Input is requested by the end of the week.

 

The Riverside Signal contacted Rhea and asked if the OGYC had anything to submit to this weekly newspaper.

 

A motion was made by Tom Fitzgerald to donate $25 to the Ocean Gate PTO to support the Citizenship Award for two students in Grade School. The motion was seconded by Tim McNeilly and passed with all in favor.

 

 

Buildings and Grounds

Tim McNeilly reported that he has planted flowers around the club and they look great. In the near future he will build a few containers for the club’s garbage pails. He will also be building a blade box which is needed by the sailing program.   Tim will also buy two cigarette butt cans for outside the club.

 

Tim reminded everyone that the club air conditioning works best if all 3 systems are run together and set at the same temperature. In the summer the ceiling fans should not be turned on. The air conditioning systems take suction from the ceiling where the air is hottest. The ceiling fans tend to disturb this air pattern which makes the air conditioning systems work harder

 

Also if he found out that if the thermoset batteries lose their charge, the system automatically starts the air conditioner (in summer) or the heat (in winter).

 

With regards to the air conditioning system, Tim posed the question: should we establishing annual maintenance of the air conditioning? This question was tabled until October when the new budget is developed.

 

The elevator requires state inspections. The elevator contractor is required to be on site during the inspection.  Tim reported that this would be a good time to ask the contractor to perform minor maintenance, if required, while the contractor is on site to support the inspection. Tim made a motion that he be allotted $500 for contractor to perform minor maintenance, if required. The motion was seconded by Kathleen Cronheim and passed with all in favor.

 

Three slips are available for rental this summer.

 

Commodore’s Update

 

 

Eileen King reported that the dredging soil sample report has been received and has been sent on to the Engineer.

 

Riley Applegate reported on his discussions with the club’s insurance agent. Since the club now own 13 boats (6 power boats and 7 optis and sunfishes) Riley reported that the insurance agent recommended that we purchase “hull” insurance for the more expensive boats, like the large Rib, and liability insurance on all 13 boats. The cost is approximately

$580 for the year.  The deductibles would $250 on the hull insurance and $250 on the liability insurance.  Riley Applegate made a motion to purchase the insurance at a cost of approximately $580 per year with $250 deductibles. The motion was seconded by Tom Fitzgerald and passed with all in favor.

 

Eileen King reported that she has partially paid the BBYRA dues. She will pay the remainder in the next month when all OGYC membership renewals are complete.

 

The Commodores BBQ cleared about $900 and the bar made an additional $420. A general comment was that we should have brought the stewards in earlier so they could have been more prepared for the BBQ.   A third steward has been hired for the summer.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

 

Jim Fry reported that sailing program is gearing up for 2015. The start date is June 22nd. Because of the higher registration, he’s hired 2 new instructors along with all the instructors from last year. We have 35 to 37 sailors in the 8 week course. Ten of them coming back after their 2 week experience in 2014.  Of these 35 to 37 sailors, 2 will be 1/2 day. We will have fleets in Laser, Sunfish, Opti A, Opti B, and Opti C.

 

Puddleducks also has a strong turnout. The 2 and 4 week programs are over 50% filled with additions being added weekly. Jim is limiting the 2 and 4 week programs to 8 or 9 sailors.

 

Of the six power boats three are at the club. They will be used for the Ensign regatta. The remaining 3 power boats will be at the club by mid-week. The mooring barrels for our power boats are being prepared and will be set next week as well. Jim will be going to town hall to get the mooring permits for 2015.

 

Jim gave Riley all the club owned sailboats hull numbers and designators for the liability insurance. They are still trying to come up with the most workable ground space since we will have anywhere from 50 to 60 boats on the property for the entire season.

 

The sailing parents’ meeting is on Saturday, June 20th at noon under the club. Cathy Sharpe and Sue Leahy have volunteered to help with registration at the OGYC Classic.

 

Rear Commodore Update

Lynda Kennedy reported that she has purchased all supplies for the bar. The bar is clearing about $75 to $100 each Friday evening. The Love’s Going Away party cleared

$720.

 

The welcome aboard party will be one June 20th.

 

There will be a reunion party on July 3rd. The idea is to invite back former sailors who went through the sailing program in the 90’s and 00’s.

 

Al Demeke has placed new pictures in the Foyer Board. The Bar will be open on July 4th. Members are encouraged to come and watch the fireworks. OGYC will be hosting a party with Island Heights on July 24. On July 25th the club will be host the Joey Vincent Comedy night.

 

A new bar drinks menu has been placed in the bar.

 

Membership

Steve Stone provided a report on 2015 membership.  As of June 12, 111 of the 137 active 2014 members have renewed their membership.  In addition, 8 new members have joined the club, 4 families, 2 senior couples, and 2 individuals.  Of the 27 members who have not renewed, so far, 10 are families, 4 are individuals, 7 are senior couples, 5 are seniors, and 1 young adult.

 

Old Business

None

 

New Business

 

Eileen King reported on the results of the Food Survey. 55 of the 162 emails responded. A summary of the results is attached.

 

The Seaport Society has requested OGYC to host the “A Cat” Regatta on the weekend of July 17th. OGYC would run the races and run the bar after the races. The executive board approved this new activity

 

The White Pine Fundraising Society has asked the club for a reduced rate to rent the Hall. The White Pine Society aids Community Medical Hospital in fund raising.  A motion was made by Lynda Kennedy to offer the Hall to the White Pine Society at the membership rate of $350.  This was seconded by Rhea Jolly with all in favor and the motion carried.

 

On 6/17/2015 Jim Fry sent an email to the Executive Board requesting approval to buy a new engine for boat number 4.  The current engine on boat 4 is the oldest engine and is in poor condition and probably will not function for the whole summer.  Roy Voss of Good Luck Point could not guarantee the engine after it leaves the yard. The Jim and Roy found a replacement engine for $5000.  Over the next several days the following people emailed with “Yes” votes for the purchase of the engine.

 

Tim McNeilly, Lynda Kennedy, Paul Kennedy, Tom Fitzgerald, Rhea Jolly, Kathleen Cronheim, Pete Tamburro, Joelle Nicastro and Eileen King.

 

There were no abstentions or “No” votes. The emails are attached

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

July 10th, 2015

 

Everyone,

 

I just left Good luck point Marina checking on the power boats. As most know we have 3 boats already at the club. We were suppose to pick up the remaining by tomorrow. Right now we have 2 out of 3 with engine problems. One is fixable and should be ready by friday. boat no. 4 is in extremely poor condition. Roy says he can’t guarantee the engine will run after it leaves the yard. This is our oldest engine and it is ready to bite the dust. With the increase in registrations we were going to be over stretched with power boats anyway. Now that we could be down to 5 boats, the program safety is in jeopardy. I asked Roy what he would recommend and he suggested getting another engine ASAP. While I was there we queried dealerships and possibly found a new replacement engine. The cost would be about $5000. This is about $2000 under list. I need a quick response from the exec board to keep our sailing program fully functional.

I plan on writing up a grant application to Sailing foundation of Barnegat Bay as soon as I finish this email. Bottom line, I need approval by the board to pursue buying a new engine.

 

Jim

 

 

Posted by: JFryOG@aol.com

 

 

 

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[Attachment(s) from kingsofnj@comcast.net included below]

Hi Everyone,

 

We did not have a year to date budget report at Sunday’s meeting so I asked Kathleen to send me one.  I have attached that report to this e-mail. While I don’t think we have a choice but to buy the new engine I want everyone to know where we stand financially.

 

As of May 31st our income is at 50% of the amount we anticipated when we did the budget. We do anticipate additional membership fees from members renewing but we will be below budget on slips since we currently have three empty slips.  We will have additional income from the sailing program since our members are historically late in paying their fees. Hall rentals are only at 31%.  I’m not sure if Joella has any rental money that she hasn’t turned over to Kathy but we only have the months of June and September to add to that total. Not sure we can do $5,500 before the end of the fiscal year.  Of course, there are plenty of areas where the majority of our income is

 

 

generated during the summer.  So at this point it is difficulty to anticipate where we will be in September.

 

On the expense side we are at 33% of the amount we put in the budget.  Because we did the dredging with the barge we went over the dredging budget by $2,000.  We are also over on payroll taxes by

$400.  Hopefully this is an expense that we only have once a year and the next time the payroll taxes are due will be in the next budget. Once again, many of of our expenses are related to our summer activities so it is difficult to anticipate where we will be in September.

 

This is the second large expense that we are approving that wasn’t in the budget because it’s a good deal and something we need to do.  I just want everyone to realize that we may need to dip into the reserve fund to get thru the year.

 

Eileen

 

 

 

From: tjmcneilly@gmail.com To: ogmayor@verizon.net

CC: joellaogbeach@yahoo.com, kcronheim@hotmail.com, JFRYOG@aol.com,  ogycexecboard@yahoogroups.com,    oghoagie@juno.com

Sent: 6/18/2015 8:57:42 A.M. Eastern Daylight Time Subj: Re: [OGYCExecBoard] OGYC Power boats

 

Jim

I agree that if the motor is not in good working order it should be replaced.  Having said that I think the motor that we buy must be the right motor ( 4 stroke, and the right horsepower for the boat).  The timing of this is unfortunate, we need to make the right decision for the club in the            short term while at the same time knowing that we will be using this motor for at least the next ten years. If necessary I would be willing to pick up the motor if it is out of the area, to help speed things along. Thanks.

Tim

 

Sent from my iPad

 

On Jun 18, 2015, at 6:06 AM, Paul Kennedy ogmayor@verizon.net [OGYCExecBoard]

<OGYCExecBoard-noreply@yahoogroups.com>    wrote:

 

 

I agree with majority. There really is no other decision here. Buy it !! Prob should have done it last year

 

Sent from my iPhone Mayor Paul J Kennedy

 

Borough Of Ocean Gate 732-678-7432

ogmayor@verizon.net

 

On Jun 17, 2015, at 9:22 PM, joella Nicastro JoellaOGBeach@yahoo.com [OGYCExecBoard]

<OGYCExecBoard-noreply@yahoogroups.com>    wrote:

 

 

I’m in agreement to buy the engine, what else can we do. I certainly will defer to Roy’s expert opinion & to your research, Jim.

Thank you, Joella

 

 

 

On Wednesday, June 17, 2015 4:30 PM, “Kathleen Cronheim kcronheim@hotmail.com [OGYCExecBoard]” <OGYCExecBoard-noreply@yahoogroups.com> wrote:

 

 

 

Jim,

This is unfortunate but hardly unexpected since I remember hearing last year that our motors weren’t in good shape.

If Roy thinks this motor is a good bargain I say we bite the bullet and buy it. The program keeps on growing and we need to have adequate equipment.

Kathleen

 

 

 

From: decorlynn@comcast.net To: JFRYOG@aol.com

CC: ogycexecboard@yahoogroups.com

Sent: 6/18/2015 8:38:40 A.M. Eastern Daylight Time Subj: Re: [OGYCExecBoard] OGYC Power boats

 

Jim,

We clearly don’t want to find ourselves under equipped and over populated. Since we have to make a demand decision

My vote is “yes ” to purchase This engine. It Sounds like it’s a fair deal. Unless someone knows of a better one we really have no choice.

We’re lucky to have Roy and you, jim , to steer us In The right direction. But Please make sure there is gas in the tanks too !

(inside joke )…

Thanks for all your efforts !! Lynda

 

Sent from my iPhone Lynda Kennedy

 

 

 

 

 

From: dctfitz@gmail.com To: JFryOG@aol.com

Sent: 6/17/2015 5:57:44 P.M. Eastern Daylight Time Subj: Re: [OGYCExecBoard] OGYC Power boats

 

Jim, I don’t like unexpected expenses anymore then the next guy but the program in my mind should take priority. I vote yes to buy the reduced price engine. Good luck with the grant.  Tom Fitzgerald

 

On Wed, Jun 17, 2015 at 3:40 PM, <JFryOG@aol.com> wrote:

 

 

 

 

Sailing program must be run safely for everyone and if it means a new motor, yes.

Rhea Jolly

 

 

 

From: kcronheim@hotmail.com To: JFRYOG@aol.com

CC: ogycexecboard@yahoogroups.com, oghoagie@juno.com,  dctfitz@gmail.comgrantapplication

Sent: 6/17/2015 4:30:11 P.M. Eastern Daylight Time Subj: Re: [OGYCExecBoard] OGYC Power boats

 

Jim,

This is unfortunate but hardly unexpected since I remember hearing last year that our motors weren’t in good shape.

If Roy thinks this motor is a good bargain I say we bite the bullet and buy it. The program keeps on growing and we need to have adequate equipment.

Kathleen

 

Sent from my iPhone

 

 

 

Jim,

We clearly don’t want to find ourselves under equipped and over populated. Since we have to make a demand decision

My vote is “yes ” to purchase This engine. It Sounds like it’s  a fair deal. Unless someone knows of a better one we really have no choice.

We’re lucky to have Roy and you, jim , to steer us In The right direction. But Please make sure there is gas in the tanks too !

(inside joke )…

Thanks for all your efforts !! Lynda

 

 

 

July 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

July 10th, 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; ; Lynda Kennedy – Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Tim McNeilly, Joelle Nicastro, Tom Fitzgerald, and Mark Haug.

 

Committee Chairmen: Riley Applegate.

 

The Executive Committee met 30 minutes prior to the general meeting to discuss several issues related to the facility. Tim McNeilly reported that the ice machine in the bar broke down.  Tim called a repair man and it cost $528 to repair it.  Tim also reported that there is an window that has a small crack and needs to be replaced. The cost to replace the window will be $575.

 

Kathleen Cronheim reported that our new accountant has asked the club some questions as follows:

  • Does the club have a whistle blower policy?
  • Do we have a paperwork retention and destruction policy
  • Do we make our 990 form available on our Website

 

Jim Fry reported on an incident that occurred at the “Iron Man” Regatta during the week. One of the OGYC young sailors was cut during a race and he went to the committee boat for help. According to the young sailor, the committee boat told the sailor that if he got out of the boat he would lose the race. The sailor became confused and continued the race. After the race, the young sailor went and got help from OGYC instructors. Later he received 4 stitches. Jim Fry reported that he intends to talk with the Regatta host club to see if personnel on the committee boat were aware of how badly the young sailor was hurt.

 

The general meeting was called to order by Eileen King at approximately 7:30. Approximately 45 to 50 people attended.

 

 

Minutes

A motion was made by Jim Fry to suspend the reading of the June 2015 meeting minutes. The motion was seconded by a number of members in attendance. The motion carried with all in favor.

 

 

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s Report.  Income for the month of June was approximately $32,000.  Significant expenses for the month were $15,000 for insurance. Closing balance for the month of June, 2015 was approximately $46,700.  In addition, the club has approximately $60,198 in a Wachovia Money Market Fund which includes

$5,874.81 in the Drier Sisters Award Fund.  A motion was made to accept the treasury’s report by Sue Proko. The motion was seconded by Jim Fry and motion carried with all in favor.

 

Corresponding Secretary

Rhea Jolly reported that newsletter will be issued in late July. Input is requested by the 15th.  Generally, during the summer months, the deadline is the 15th of the month for issue towards the end of the month.

 

Commodore’s Update

Eileen King reported on progress related to obtaining a dredging permit for the next 10 years or so. Our contract Engineer will soon perform a soundings of the slips and the beach.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported that sailing program is in high gear. Because of the higher registration, he’s hired 2 new instructors along with all the instructors from last year. We have 34 sailors in the 8 week session, 15 for the 4 week sessions, 27 for the 2 week sessions, and 6 puddleducks. We will have fleets in Laser, Sunfish, Opti A, Opti B, and Opti C.  In general, on any day, the club has about 30 young sailors on the grounds learning to how to sail.

 

Jim reported that the new 2 and 4 week sessions, which the club started last year are a success. The sessions have given a lot of kids the chance to learn to sail. An added benefit from these sessions is that 4 families joined the club this year.

 

The clubs owns 8 optis and 5 sunfishes which are used for the 2 and 4 week courses. Jim expressed his gratitude to Tom Fitzgerald for his hard work in the maintenance of these boats. The membership gave Tom a round of applause.

 

 

Rear Commodore Update

Lynda Kennedy reported that the bar has been open on Fridays for 6 weeks in row. Thank you to all the volunteer bar tenders, The Club has had a least two major events each month this summer. Lynda expressed her thanks to all the volunteers that supported these events

 

 

 

 

The Ice Machine downstairs has been taken away. It looks like there is a problem with the interface between the machine and the power outlets.

 

Joelle Nicastro reported on social events. The Love’s going away party was a success with over 100 people attending. The Welcome Aboard party also was success with over 90 people attending.  The Sailing Program Reunion party also was a success.   A recent Taco Tuesday was also very successful.  The upcoming 50s Dance party has 47 RSVPs.

 

On July 24 the club will host a party with Island Heights. On July 25 the club will host comedy night with Joey Vincent. The OGYC Classic Regatta will be held on August 7th. Bay Day will be August 8th.  The Juniors Award Night will be on August 14th and the Open Board Meeting will be on Saturday August 15th.

 

Buildings and Grounds

Tim McNeilly reported that the club is in good shape. Tim described the new fire alarm system the club recently installed, which includes a low temperature alarm and new fire detectors. The bar ice machine required repair last week.

 

Tim reminded everyone that the club air conditioning works best if all 3 systems are run together and set at the same temperature.  In the summer the ceiling fans should not be turned on. The air conditioning systems take suction from the ceiling where the air is hottest. The ceiling fans tend to disturb this air pattern which makes the air conditioning systems work harder. Also he found out that if the thermoset batteries lose their charge, the system automatically starts the air conditioner (in summer) or the heat (in winter). A question was asked if the thermostats which are battery powered can be hardwired.  Tim responded that the HVAC system controllers were installed with battery powered thermostats and as long as we remember to change the batteries there should be no problems.

 

A member expressed her appreciation to Tim for the beautiful trash can containers he built for the club. The members in attendance gave Tim a round of applause.

 

Membership

Eileen King a reported on 2015 membership. 124 members of the 137, 2014 members have renewed their membership in 2015. In addition, 10 new members have joined the club (5 families, 2 senior couples, 2 individuals, and a 1 senior member).

 

Buildings and Grounds

Riley Applegate reported that three slips are available for rental. The club has received requests for the rental of slips that could potentially modify the slips. One person inquired about installing a floating jetski ramp inside the slip. Another person has inquired about installing a boat lift in the slip. This led to numerous comments by members in attendance.  Below are some of the opinions expressed:

  • Physically modifying a slip to accommodate a jetski ramp or lift is not in the best interest of long term condition of the
  • Would these structures be removed in the winter?
  • Would the new structures damage the slips?

 

 

  • Island Heights seems to have jetski What have they done?
  • Are these new structures safe and would the club be at risk?

 

 

Old Business

None

 

New Business

Eileen King reported on the results of the Food Survey. 55 of the 162 emails responded. A summary of the results is attached.

 

A motion was made to end the meeting, which was seconded with all in favor.

 

Next Meeting

August 15th, 2015

 

 

August 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

August 9th. 2015

 

Eileen King called the meeting to order. The following persons were present.

Flag Officers: Eileen King – Commodore; Jim Fry – Vice Commodore; Lynda Kennedy

– Rear Commodore; Kathleen Cronheim – Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee : Tim McNeilly, Joelle Nicastro, Paul Kennedy, Tom Fitzgerald, Mark Haug.

 

Committee Chairmen: Riley Applegate and Steve Stone.

 

The Executive Committee met 30 minutes prior to the open general meeting to discuss several issues related to the facility. Lynda Kennedy reported that the downstairs ice machine vendor has not returned money to the club.  The downstairs ice machine broke down early in the summer and as a result all the ice was lost. The club had paid the vendor in advance for the ice. The vendor insists that the machine broke down due to the club’s faulty electrical outlet. However we have tested the outlet and downstairs wiring and found it good working order.  Lynda will continue to contact the vendor in writing requesting the return of the deposit.

 

Tim McNeilly reported that a globe on one of the main hall ceiling fans was accidently broken while one of the stewards was cleaning.  The cost to replace the globe will be about $95. Since Buildings and Grounds has budgeted for these types of maintenance there was no need to put this expenditure to a vote.

 

Steve Stone reported on membership and 12 members did not return for 2015.

 

A motion was made in which Eleanor Haug will make trophy flags for the sailing program in lieu of paying her 2015 senior OGYC membership fee. Given the cost of the flags from an outside vendor, this is considered a fair exchange. The motion was seconded and passed with all in favor.

 

Eileen King reported that about 215 boats participated in the OGYC Classic. About 280 people attended the club.

 

 

 

Minutes

The general meeting was called to order by Eileen King at approximately 7:30. Approximately 90 to 100 people attended.

 

A motion was made by Jim Fry to suspend the reading of the July 2015 meeting minutes. The motion was seconded by a number of members in attendance. The motion carried with all in favor.

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s Report. The opening balance at the beginning of July was $48,491.11.  Income for the month of July was approximately

$23,015.00. Total expenses for the month were approximately $38,674.44. Significant expenses for the month were $21,375 for instructor salaries and $3,011 for the stewards. Closing balance for the month of July, 2015 was approximately $32,830.67.  In addition, the club has approximately $60,201.69 in a Wachovia Money Market Fund which includes $5,874.81 in the Drier Sisters Award Fund.  A motion was made by Jim Fry to accept the treasury’s report.  The motion was seconded by several members. All but 1 member voted in favor, 1 voted as opposed, and no abstentions.   The motion carried with all in favor.

 

Corresponding Secretary

Rhea Jolly reported that newsletter will be issued in early September. Input is requested by the 15th.

 

Commodore’s Update

Eileen King reported that about 215 boats participated in the OGYC Classic. About 230 young sailors and an additional 50 instructors were at the club.  The sailors were challenged during the races by heavy winds. The event organizer had to scramble and lay out new courses on the river, which had a little less wind. The Tee Shirts were a big hit, thank you Rich Basonelli.  The club grossed about $7,000 from the event.

 

Last Saturday during Bay Day two fleets finished their races at the club (the Flying Scots and the A Cats). The bar made about $1,500 during the party held in the evening.

 

Eileen King reported she continues to wait for our contract Engineer to perform soundings of the slips and around the beach. According to the Engineer these soundings are required to obtain the dredging permit.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Jim Fry reported on the sailing program.  The club had a total of 77 sailors during the summer. 34 sailors in the 8 week session, 15 for the 4 week sessions, 27 for the 2 week sessions, and 6 puddleducks.

 

Jim reported that the new 2 and 4 week sessions are such a big success that the Island Heights Yacht Club is also considering doing the same thing next year.
Jim Reported that he has sent out questionnaires to the sailing families.

Jim reported that in total the Club has received about $18,000 from the Island Heights Sailing foundation over the past few years. The foundation has renamed itself as the Sailing Foundation of Barnegat Bay. Jim asked the members in attendance to support this organization.

 

Rear Commodore Update

Lynda Kennedy reported that the bar is thriving. The club had a great social calendar this summer.  Lynda expressed her gratitude all the members who volunteered for these events.  Significant events included: the Taco Tuesday, The Island heights – OGYC party (netted $600), Joey Vincent Comedy Night (netted $1500), Auction Night (netting

$1500), and the Bayday evening party (netting $1500). Lynda especially wanted to thank Paul Kennedy for his support.

 

Lynda thanked Steve Stone for the July Alumni Party which was a great success. Members in attendance gave Steve a round of applause.  Most likely the Club will do it again next year.

 

The Sunday Coffee and Donuts events will continue thru 9/20.

 

 

Buildings and Grounds

Tim McNeilly reported that the club is in good shape.  The Ice Machine downstairs has been taken away. The club will try and get back money it paid up-front for the ice.

 

Membership

Steve Stone a reported on 2015 membership.  The club has 137 active members of the in 2015.  This includes the addition of 10 new members, including 6 families, have joined the club this year

 

Slips and Ground Space

 

Riley Applegate reported that two slips were not rented this summer.  In total 63 boats were stored on the grounds for the summer.

 

 

Adults Awards

Jim Fry presented the Marple award for overall support of sailing to Tom Fitzgerald. His work on maintaining the Club’s sailboats was exemplary.

 

Jim Fry presented Keyes award for service to the sailing program to the club to Brian and Sue Leahy.

 

Eileen King presented the Tanz award which went to Cathy Sharpe and the Robinson award which went to Bruce and Anna Cox.

 

Old Business

A question was asked by a member related to the trophy cases. The member was looking at some of the perpetual trophies and noticed that some names on the trophy engravings were missing. The clubs officers were unware of this issue and will investigate what happened.

 

 

Club Election

The club elections were held.  This year Lee Gashlin, Larry McDowell, and Kathy Sharpe volunteered for the election committee. Lee Gashlin presented the proposed club officers slate for the upcoming year as follows:

 

Club Officers

Commodore- Jim Fry;

Vice Commodore – Lynda Kennedy; Rear Commodore – Tom Fitzgerald; Treasure – Bruce Cox;

Corresponding Secretary – Rhea Jolly; and Recording Secretary – Pete Tamburro

 

All members in attendance voted in favor with no dissenting votes and no abstentions.

 

Lee Gashlin presented the proposed Executive Committee slate for the upcoming year as follows:

 

Executive Committee

Past Commodore – Eileen King Paul Kennedy

Brain Leahy Mark Haug Joella Nicastro

Kathleen Cronheim

 

All members in attendance voted in favor with no dissenting votes and no abstentions.

 

Lee Gashlin presented the proposed Trustee Committee slate for the upcoming year as follows:

 

Trustees

Heather Andolsen Craig Cronheim Jerry DeNigris Riley Applegate Steve Stone

Larry McDowell David Sikora

 

 

All members in attendance voted in favor with no dissenting votes and no abstentions.

 

New Business

John King proposed the following future Bylaw changes:

 

  • Spouses of a recently deceased member and over the age (to be determined) should receive lifetime
  • Members 85 years or older who have been in the club for 10 to 15 years should receive lifetime
  • Two people from the same family should not be on the executive committee. A motion was made to end the meeting, which was seconded with all in favor.

Next Meeting

September 13, 2015

 

 

September 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

Sept. 13th 2015

 

Jim Fry and Eileen King called the meeting to order. The following persons were present.

Flag Officers: Jim Fry – Commodore; Tom Fitzgerald – Rear Commodore; Bruce Cox– Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Committee Chairmen: Eileen King, Tim McNeilly, Joelle Nicastro, Kathleen Cronheim, Mark Haug, and Brian Leahy.

 

The meeting was called to order by Jim Fry.

 

Meeting Minutes

The minutes from the August 2015 meeting were discussed. Jim Fry made a motion to accept the minutes, which was seconded by Kathy Cronheim. The motion carried with all in favor.

 

Treasurer’s Report

Kathleen Cronheim presented the Treasury’s Report. The opening balance at the beginning of August was $33,158.49.  Income for the month of August was approximately $19,041.75.  Total expenses for the month were approximately

$18,881.49.  Significant expenses for the month were $3,296.17 for property tax, $9,227 for instructor salaries and bonuses, $7,904.14 for equipment purchases, $3,090.05 for the sailing program, and $1,052.24 for the stewards.  Closing balance for the month of August, 2015 was approximately $30,975.12.  In addition, the club has approximately

$60,200 in a Wachovia Money Market Fund which includes $5,874.81 in the Drier Sisters Award Fund. A motion was made by Tim McNeilly to accept the treasury’s report. The motion was seconded by Jim Fry. The motion carried with all in favor.

 

Kathleen reported that “Save the Barnegat Bay” sent the club a letter requesting a donation. The Club typically donates to the Ocean Gate First Aid Squad and Fire department.  Tim McNeilly also suggested that the club should support the Barnegat Bay Sailing Foundation.

 

A motion was made by Kathleen Cronheim that the club should not get involved with accepting raffles sales for outside organizations. The motion was seconded by Jim Fry and passed with all in favor

 

Corresponding Secretary

Rhea Jolly reported that a letter was sent to the Sea Isle City Ice Company requesting for a return of the deposit on ice ($350). The downstairs ice machine broke down early in the summer and as a result all the ice was lost. The club had paid the vendor in advance for the ice. The vendor insists that the machine broke down due to the club’s faulty electrical outlet. However we have tested the outlet and downstairs wiring and found it good working order.

 

It was suggested that the club should let Sea Isle City Ice know that club would accept a credit towards next year’s ice.

 

Commodore’s Update

Eileen King reported that the club’s American Flag is worn and needs to be replaced. The gas barbeque is no longer functioning.

 

Eileen King reported that an OGYC club member recently observed a boat from another yacht club tie up to the OGYC bulkhead.  The group got off the boat to go to dinner at local Ocean Gate restaurant.  The OGYC member then observed a person from the group urinate in the club’s down stair shower.  The OGYC member confronted a second person in the group (an officer from another Yacht Club) that this behavior was not acceptable.

 

A motion was made by Pete Tamburro that the OGYC would send a letter to the Yacht Club formally documenting the incident and explaining that this type of behavior is wrong.  The motion was seconded by Kathleen Cronheim and carried with all in favor.

 

The club has posted “Members Only” signs around the club. Tim McNeilly will buy and post additional signs.

 

Eileen King reported that the Ocean Gate Classic made $6,700. This was a little less than previously reported since the club had to refund some sailors that did not race (because of high winds).

 

Eileen reported that the club used the “Regatta Network” for the Ocean Gate Classic registration and it went well. This same web site could be used in the future to register kids for the sailing program.

 

Eileen reported that the Labor Days Barbeque went well. It was low key. Maybe the club can continue this event in the future.

 

Eileen reported that the contractor still hasn’t sounded and surveyed the slips. Most likely we will not get our dredging permit this winter. We will need contingency plans, such as not renting the slips with the most silt accumulation.

 

Jim Fry formally thanked Eileen King for being the club’s Commodore over the past two years.  Jim also thanked Tim McNeilly for all his hard work in maintaining the facility. Jim thanked Bill Rebmann III for his work on the Bar Committee.   Jim thanked Kathleen Cronheim for her work as the Treasury over the past two years.

 

Jim welcomed Brian Leahy and Bruce Cox.

 

The Kellogg Foundation donated $3,000 to OYGC for the three boats it entered into the Bay Day Sailing.

 

Committee Reports

Joella Nicastro reported on upcoming the hall rentals. The hall is rented for next Friday, Saturday, Sunday and potentially Thursday. The hall is rented for 9/26 and 10/24.

 

A Bonn Fire is planned for 9/17.

 

A question was raised as to whether the club has a formal rental agreement. Joella reported that she is working on developing a form.

 

Buildings and Grounds

Tim McNeilly reported that the door to the lift needs to be repaired. One ice eater needs to go out for repaired. He will buy a new flag. He will buy a new grill. The members in attendance agreed that a Webber Grill for about $700 to $800 is appropriate.

 

Tim recommended that now that the summer season is over the main refrigerator should be shut off. This could save the club approximately $450 per year.

The following members have volunteered to chair the following committees in 2016. Membership Committee – Steve Stone (C) and Riley Applegate

Social Committee – Joella Nicastro

Regatta/Sailing Committee – Lynda Kennedy (C), Dave Sikora, and Jim Fry Bar Committee – Tom Fitzgerald (C)

Buildings and Grounds Tim McNeilly (C) and Ron Tola Stewards – Tom Fitzgerald (C)

Showcase – Kathleen Cronheim (C)

 

Old Business

There was a discussion related to whether the club should pay state taxes on membership fees. The general opinion was that the club should get a tax attorney’s written opinion on the matter. A motion was made to identify a tax attorney.

 

New Business

Jim Fry reported that he thinks a separate capital budget should be established. For example, he thinks that the club will most likely need a new boat and engine in 2016. The discussion concentrated on the need to develop a 5 year plan for the sailing program. Pete Tamburro volunteered to develop this plan.

 

Next Meeting

October 11, 2015

 

 

October 2015

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

October 11, 2015

 

 

 

 Commodore’s Update :

 

OGYC can have 3 delegates for BBYRA, but only the one vote of Commodore. Have two people requesting the position as a delegate. Our present delegates are: Rich Proko & Harry Foote.

BBYRA reported they have $27,000. in extra funds raised by the Bay clubs for the 100th Anniversary. They want to vote to donate $10,000. of it to US Sailing to help fund the construction of a building elsewhere. Most the commodores at the meeting were against this idea and want the funds to stay for the Bay’s use.

 

BBYRA also worried about $2,000.-$3,000 loss for the year. Re: membership fees will be based on 100% club membership not 90% like last year

 

OGYC = to sponsor BBYRA sailing coordinator meeting (in the bar) 11/07/2015

 

 

Dredging = voted “yes” to dredge by the end of Dec. 2015

 

DEP state permit is good for at least 2016 and maybe till June 2017

 

Dredging paperwork is done (keep in back room file cabinet) & went to core of engineers. They are presently busy in Charleston, SC with the recent flooding

 

Jim = thanks to everyone  for help preparing for recent storm

 

Lift door=stuck open. Reminder it re-boots/re-sets itself after about one hour if propped open too long. To check warrantee if it needs servicing.  Jim will contact Abby Lift about warranty

 

Tom/Paul=suggested we buy our own freezer/ice box for the downstairs area and have stewards fill it up with ice made from our own machine. Fire Dept. does this.

 

No response from Sea Isle City Ice Company re: $350. return of our deposit.

 

Jim=to buy Weber stainless steel grill for $780. (parts have a lifetime warrantee)

 

Approved by all= Recommended club buy a fire-safe box for important documents, rather than have a bank security box (not fire proof).

 

Tax exempt issue? – Jim Fry will try to contact local attorneys and work with Brian Leahy

 

 

Verbal request to change By-Laws by J. King =  Nothing received in writing, so no action to be taken.

 

 

Jim- to work with Steve Stone/Tom Cleary/Eileen to make website easier/updated. May need a 2nd moderator for correspondence with yahoo groups.

 

-want extra money put into a sailing acct/capital improvements

 

-want operational procedures made up for sailing & membership

 

 

Again requested that we need ASAP a “rental contract” developed for Liability insurance/issue.

 

Joella gave numerous examples to Eileen King for review (like Adriann Hall’s & other yacht clubs)

 

Liability insurance maybe $125. without deductions=well worth it

 

 

“I” barrel lost & found, but chain broke

 

Got “Y” barrel out

 

Lost 2 anchors with chains for sailing program boats this year. Need anchor weights of 100+ to moor the boats

 

Need to pick up boats from Good Luck Point Marina this week. Maintenance on all= done & wrapped for the winter.

 

Steering cable on the little rib is fixed.

 

 

Art/Kim Riley with Lacey Shore Security will help club with security cameras/entry keypad at cost – if requested.

 

Tim = to get estimates for security…

 

 

Vice Commodore Report:

 

Cameron Kennedy to present a “Rooster flag” to club at next exe. Mtg. 11/08/15

 

Jim gave Lynda a “sailing program checklist” for review. She’s also to be given Riley’s waterfront/slip report

 

Rear Commodore Report:

 

10/21/15  7:30 pm = social/bar committee meeting

 

New Year’s Eve party is booked with DJ… Suggested $50. Per person & to start a little bit later than last year’s party

 

Ask Tom if you want any specific drinks for the bar.

 

 

Corresponding Secretary Report:

 

Sympathy card sent to Teri Nicastro/family.

 

Drafted letter to TRYC re: urination on property incident

 

To send thank you card to Good Luck Point Marina – for continuing to service our boats “at cost” without labor charges & leasing us a boat for this past summer’s sailing program at no charge.

 

Continue to moderate club’s e-mail announcements/events with attachments for

ogycmembers@yahoogroups.com

 

 

 

Rentals: Joella’ s report:

 

Updated rental schedule and if stewards needed.

 

-suggested we hire a “culinary student” for $100./night to do a steady Taco Tues for next summer since too hard to get hosts. Taco Tues. usually brings in about $100./night and enjoyed by members

 

-3 cocktail tables donated to club

 

 

Buildings and Grounds: Tim’s repor t:

 

Handed out a report/to do list & future projects list.

 

Ices eaters are all working plus have 1 new one.

 

To find an unobtrusive “No Public Restroom” decal/sign for the front door

 

Buildings and Grounds: Riley’s report:

 

Have 1 small open slip #9 available

 

 

Membership: Steve’s report:

 

Drafted a letter for members who didn’t re-new membership (about 10)

 

-Jim recommended to not require initiation fee for 2016 if they come back = 3 years now since the effects of Superstorm Sandy

 

Next Meeting = November 08, 2015 @ 9:30 am

 

November 2015

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

Nov. 8th 2015

 

The following persons were present.

 

Flag Officers: Jim Fry – Commodore; Lynda Kennedy – Vice Commodore; Bruce Cox– Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee, Committee Chairmen, and other Club Members: Eileen King, Tim McNeilly, Joelle Nicastro, Kathleen Cronheim, Mark Haug, Brian Leahy, Paul Kennedy, Steve Stone, Heather Andolsen, and Tom Cleary.

 

The meeting was called to order by Jim Fry.

 

Meeting Minutes

Pete Tamburro the Recording Secretary was not at the October meeting. Therefore Rhea Jolley took the minutes and has emailed them to the committee.

 

Treasurer’s Report

Brain Cox and Kathleen Cronheim presented the Treasury’s Report. Brian is transitioning to the office and Kathleen is stepping down. Kathleen reported that the opening balance at the beginning of October was $18,142.82.  Income for the month of October was approximately $567.13.  Total expenses for the month were approximately $863.07.

Closing balance for the month of October was approximately $17,846.88.  In addition, the club has approximately $60,095 in a Wachovia Money Market Fund and $7,965.63 in a second account for the Drier Sisters Award Fund.  A motion was made by Lynda Kennedy to accept the treasury’s report.  The motion was seconded by Paul Kennedy.

The motion carried with all in favor.

 

Corresponding Secretary

Rhea Jolly reported that a letter has been sent to the Toms River Yacht Club regarding OGYC’s disappointment in the behavior of one of their members while on OGYC grounds.

 

Commodore’s Update

Jim Fry reported that he has talked to the people at Sea Isle Ice and he anticipates that a settlement can be agreed to.

 

Vice Commodore’s Update

Lynda Kennedy reported on the BBYRA meeting last month. The BBYRA is considering the introduction of a new sail boat for the young sailors. The boat is called the “RS Feva” and is a two-person sailing dinghy. This past summer sailors from one of the up-bay clubs sailed these boats with good feedback. These boats are plastic and not fiberglass,

 

 

 

 

therefore, they should stand up better to minor collisions.  This boat is smaller than the 420 and may present a better transition for smaller and younger sailors from the optis.

 

Committee Reports Social

Joella Nicastro reported that a draft rental agreement is being developed and will be passed on to the trustees for review. She is considering a sliding scale for rentals. For example, the fee to rent the hall to a small group would be less than large groups and the fee for rentals on a Tuesday, Wednesday, and Thursdays would be less than on weekends.

 

A question was raise regarding insurance for rentals. Given the current climate in which private individual sue any organizations, the OGYC hall rentals pose a financial risk to the club; especially alcohol is served during the event. The committee agreed that going forward all hall rentals agreements should include a requirement that the individual(s) that are renting the hall must take out an insurance rider for the event. This practice is in place at many other facilities in the state.

 

The discussion moved on to how much the club should charge for rentals and if the fee should include the money necessary to insure the event. Also, should the fee include money for stewards and Joella.

 

Joella reported that the hall is rented for 11/15, 12/19, 1/9 and 4/16.

 

Buildings and Grounds

Tim McNeilly reported on buildings and grounds. He painted the stack on the roof and above the double windows in front of the building. He fixed the glass in the lobby display case and the soffit in front of the building near the shed. He replaced 5 trash cans in the building that were leaking. He replaced a broken globe on one of the ceiling fans.                                                                                   He has sent out one “Ice Eat” for repair. He also presented the group with a “To-Do” list and possible long term projects.

 

Membership

Nothing to report.

 

 

Slips and Ground Spaces

One slip is available for next summer, and currently there is only one boat still on the property.

 

Jim Fry and Eileen King reported that the DEP has extended the existing dredging permit. The application with the Core of Engineers is still in the works. We plan to dredge in December.

 

Old Business

 

 

 

Brian Cox reported that he has discussed the issue related to the OGYC tax status with several Lawyers. In the upcoming months the club will approach a tax lawyer to give us a written opinion.

 

New Business

Tom Cleary, Heather Andolsen, and Steve Stove provided on their recommendations related to improving the club’s website and a new Facebook page. Currently, the existing website has limitations. A recommendation was made to develop a new website using the “wordpress” software. Both Steve and Heather have used the software and they feel it should work well for the club. A website set up by this software would provide a lot more flexibility. In addition, they recommended that the club should have a Facebook page.

Setup cost will be minimal. Steve has already purchased the “wordpress” software for

$71 and volunteered to develop the Website. Heather volunteered to develop the Facebook page.  A motion was made by Pete Tamburro for: Steve to develop a prototype web page which he will present to the committee at a future meeting; and for Heather to develop an OGYC Facebook page.

 

The motion was seconded by Paul Kennedy and passed with all in favor.

 

The 2016 proposed budget (attached) was discussed. This draft budget proposes a goal for income at $159,150. Actual 2015 income was approximately $158,682.   The budget proposes a goal for expenses at $165,050. Actual 2015 expenses were approximately

$159,113. The proposed 2016 expenses include a new capital line item of $8,000 for the purchase of a new instructor boat and engine. The members in attendance recognized that the proposed budget would spend more money than the 2016 income goal.  However, since the 2015 budget will have at least a $10,000 carryover to 2016 this financial risk is considered acceptable.

 

After considerable discussion a motion was made by Pete Tamburro to approve the budget for 2016. The motion was seconded by Kathleen Cronheim. The motion carried with all but one person in attendance voting “Yes”. One person voted “No”. There were no abstentions.

 

 

Next Meeting

December 12, 2015, 9:30 AM.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

January 2016

 

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

Jan. 10th 2016

 

The following persons were present.

 

Flag Officers: Jim Fry – Commodore; Tom Fitzgerald – Rear Commodore;

Bruce Cox– Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee, Committee Chairmen, and other Club Members: Eileen King, Joelle Nicastro, Steve Stone, Harry Foote, and Nancy Foote

 

The meeting was called to order by Jim Fry.

 

Treasurer’s Report

Bruce Cox presented the Treasury’s Report for the month of December. The opening balance on December 12, 2015 was $5,305.57.  Income was approximately $8,920.00. Significant income came from the New Year’s Eve party (@$1,410), Breakfast with Santa (@$371), and Chilly Night (@$224).  Total expenses for the period were approximately $5,209.84.   Significant expenses came from the dredging project, utility bills, and supplies for the New Year’s Eve party.   Closing balance was approximately

$9,015.73.  In addition, the club has approximately $60,095.00 in a Wachovia Money Market Fund and $5,756.06 in a second account for the Drier Sisters Award Fund.

 

Bruce reported that the club has received the club’s 2016 town’s tax assessment for a total of $686,600.00

 

Bruce reported that the Ocean Gate Fire Department has requested a donation.  A motion was made by Tom Fitzgerald to donate $100.00 to the Ocean Gate Fire Department for 2016. The motion was seconded by Jim Fry and the motion carried with all in favor.

 

A motion was made by Pete Tamburro to accept the treasury’s report. The motion was seconded by Joelle Nicastro.  The motion carried with all in favor.

 

Corresponding Secretary

Nothing to Report.

 

Commodore’s Update

Jim Fry reported on the successful completion of this year’s the dredging project. Once again Tim McNeilly, Lee Gashlin and Vic Roth took it upon themselves to do the work, which has resulted in substantial savings to the club. Total cost for the project was approximately $1,100, mostly for equipment rental. Presently the club has a large pile of sand on the property.  After about a month the town will pick up the sand for their use.

Jim reported that a formal letter will be sent to the town requesting the removal of the sand.

Jim reported that Ann Morrow, who is a club member and Tim McNeilly’s mother-in- law, has passed away. The family has asked that donations should be sent to St. Jude’s Hospital. A motion was made by Pete Tamburro to donate $50 to St. Jude’s Hospital in the name of Ann Morrow. The motion was seconded by Joelle Nicastro.  All but one member voted in favor of the motion. No members voted against the motion, and one member abstained. The motioned carried.

 

Jim reported that they have put Seven “Ice Eaters” in the slips to protect the bulkheads and piers from ice build-up. The club continues to have problems with circuit/breaker 17.

 

Jim reported that the town has sent the club notification that a new water meter will be required at the club.

 

Rear Commodore’s Update

Tom Fitzgerald reported that the social committee will be having a St Patrick’s event. He intends to hire an Irish band and he will need to sell 60 seats for the event to pay for itself.

 

Jim Fry and Tom Fitzgerald reported that it had been decided that the New Year’s Eve party bartender would be hired on the provision that he would not take the bar tips. With this condition the bartender was hired for an amount of money which was much more than if the agreement had been that he would take the tips ($250 vs. $100).  The idea was that the club would keep the tips.  At the party some members found out about the agreement and influenced party goers not to tip the bar. As a result, the club lost money on tips which would have gone to the club to pay for the event.

 

This was followed by a discussion as to whether in the future bartenders should, or should not be hired with this provision. The discussion cumulated in a motion by Tom Fitzgerald that in the future hired bartenders would be paid with either option: 1) a lower salary and the bartender keeps the tips, or 2) a larger salary and the club keeps the tips.

The motion was seconded by Jim Fry and the motion carried with all in favor.

 

Jim Fry also mentioned that he would talk to the club members to inform them that if a bartender isn’t getting the tips for an event, the club still benefits from any tips offered.

 

Committee Reports Social

Joella reported that the hall is rented for 9/10, 9/17, and 9/24 and she has turned in the December 18th rental revenues.

Joella reported that a club member has requested to rent the club on June 4th. This would have conflicted with a planned Bonn Fire event. A motion was made by Bruce Cox to

 

 

 

approve the request and move the Bonn Fire event to the next weekend. The motion was seconded by Jim Fry and the motion carried with all in favor.

 

Buildings and Grounds

Jim Fry reported for Tim McNeilly on buildings and grounds.  Tim has started looking into cost estimates for the installation of security cameras around the club. He will report out on this issue next month.

 

Membership

Steve Stone reported on membership and on his activities related to updating the club’s website.  He is very close to having the updated website ready to go. The updated website will have the capability for members to pay membership fees on line.

 

Slips and Ground Spaces

Two slips are available for rental for next summer.

 

Old Business

None.

 

New Business

Harry Foote and Nancy Foote reported that the Thistle Fleet has approached the club for a regatta at OGYC on June 11th and 12th 2016.  In 2014 the Thistles held a similar regatta at OGYC and it was a success, and they want to come back.  They expect 25 to 40 boats (three persons per boat). The club would be responsible for breakfast, lunch and dinner on Saturday and breakfast on Sunday. The club would charge each boat $130.  A motion

was made by Jim Fry to accept the offer which was seconded by Pete Tamburro. The motion was passed with all in favor.

 

The Pine Beach Yacht Club has sent the club a letter explaining that they will be celebrating their 100th anniversary this summer.  They will be hosting this year’s Bay Day celebration at the club and will combine it with their 100th anniversary celebration. They would like to have a couple of the Bay Day Regattas finish in front of their club.

 

The discussion moved on to the proposed new rental agreement and fee schedule which were emailed to the officers ad executive committee members a week earlier.   Several minor comments were made and incorporated into the proposed documents.  The comments included the addition of a new requirement that renters must get event insurance for each rental. A motion was made by Tom Fitzgerald to approve documents (with the minor revision ) for use, and that going forward persons who rent the OGYC hall must sign the agreement and acquire event insurance for a minimum of $500,000. The motion was seconded by Jim Fry and approved with all in favor.

 

The discussion moved on to the topic of whether the person who coordinates club rentals (currently Joelle Nicastro) should receive a stipend for all the work the position requires. This includes: advertising the hall, answering phone calls from potentially rentals, meeting with potentially renters and showing them the club, answering follow up questions, collecting the rental fees, coordinating with renters up to the day of the event,

 

 

being at the club before and after each event, being on call in case something goes wrong, making sure the club is cleaned up after the event, and reporting to the executive committee monthly.  Obviously these activities take a lot of time for the coordinator.  In return, rentals provide a lot of money to the club.  Presently the position is unpaid and voluntary.  Jim Fry indicated that he intends to put this issue on the agenda for next month’s meeting. As such, he would like full participation during the meeting in discussing possible motions in this area.  He stated that he will not feel comfortable with the approval of any motions on a stipend for this position unless at least 9 officers and executive committee members are in attendance to vote. This will ensure that the club will be fully represented in this decision.

 

 

Next Meeting

Saturday, Feb 13th 2016, 9:30 AM.

 

 

February 2016

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

Feb. 10th 2016

 

The following persons were present.

 

Flag Officers: Jim Fry – Commodore;  Lynda Kennedy – Vice Commodore; Bruce Cox– Treasurer (phone); Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee, Committee Chairmen, and other Club Members: Eileen King, Paul Kennedy; Joelle Nicastro, Mark Haug, Tim McNeilly, Steve Stone, Kathleen Cronheim (phone).

 

The meeting was called to order by Jim Fry.

 

Treasurer’s Report

Bruce Cox presented the Treasury’s Report for the month of January. The opening balance for the month was approximately $9,015.  Income was approximately $8024. Expenses for the period were approximately $3,992.  Closing balance was approximately

$13, 347.  In addition, the club has approximately $60,095 in a Wachovia Money Market Fund and $5,756 in a second account for the Drier Sisters Award Fund.

 

Corresponding Secretary

Rhea Jolly reported that she sent a sympathy card to the family of Eileen Stromeyer. Rhea also reported that the club has received a thank you card for the club’s donation in memory of Ann Morrow.

 

Commodore’s Update

Jim Fry reported that he has sent a letter to the town requesting the removal of the sand that was dredged in December.

 

Jim Fry reported that “US Sailing” has invoiced the club $200 for our annual membership.  The registrations for the club’s boat trailers need to be renewed.

 

The club has received a letter from “Save Barnegat Bay” requesting a donation. In addition the club received a letter from “US Sailing” for a donation to the US Sailing Hall of Fame in Annapolis.  OGYC seems to be getting more requests for donations.  This led to a discussion on whether there is a policy as to which organizations OGYC will donate. Member in attendance agreed that OGYC should develop a list of organizations to which the club is willing to donate.  Jim Fry will ask the Trustee’s to work on guidelines.

 

The Ocean Gate Historical Society has requested the use of the hall on May 12th for a meeting. Joelle Nicastro made a motion to allow Ocean Gate Historical Society the use of the hall on that date with no charge.  The motion was seconded by Lynda Kennedy. The motion carried with all but one member voting in favor, one member voting not in favor, and no abstentions.

 

Jim Fry reported that the club has received a letter from the Toms River Yacht Club apologizing for the actions of one of their members last summer on OGYC grounds (described in the September 2015 meeting minutes).

 

Jim Fry reported that the club has received a notice from the state regarding unemployment benefits from a person who worked for one day in the OGYC kitchen.

 

The Pinebeach Yacht Club is still working on plans for Bay Day and their 100th year anniversary.

 

 

Vice Commodore’s Update

 

Lynda Kennedy reported on the sailing program. A Sailing Committee has been formed with nine members.   John King will run the adult sailing program. A Sunday series program will be held this summer.

 

The Sailing Program will start on June 27th and end on August 18th.  Awards night will be August 18th.   Sailing “Open House” will be on Sunday May 21st.

 

All of last year’s instructors, except for one, will return this summer.  Lynda is close to settling on a new head instructor.  Depending on student enrollment Lynda feels she may have to hire additional instructors.

 

Lynda Kennedy proposed creating a new policy which would encourage families to sign up early for the sailing program.  Every year the program takes a risk in hiring trainers for the sailing program. To ensure that we hire quality trainers, the club must be hire trainers early in the year. However sailor registrations come later in the year, sometimes as late as the end of June. This makes it difficult to determine how many instructors will be required for the actual numbers of sailors that eventually sign up.  As a result the club hires trainers early in the year based on estimates.  Several options were discussed including: a new requirement of $100 non-refundable deposit for each sailor by December or a $100 deduction in the total fee if the sailor registera early in the year. At the end of this discussion a motion was made by Eileen King that, for 2016, a $100

deposit is required by May 1st for each sailor in the 8 week program. The motion was seconded by Pete Tamburro and passed with all in favor.

 

Committee Reports Social

The Saint Patty’s day party is sold out.

 

Joella Nicastro reported that the hall is rented for 2/28, 4/2, 4/3, and 4/9. The rental for 4/23 has been cancelled. Joella also reported that she has received a request to rent the club on June 5th. This was approved.

 

Joella also report that a person is interested in renting the hall on 4/30 or 5/1. However this person would like to incorporate in the event a cooking demonstration by a local chef.   These plans include the using a number of hot plates for the chef and participants. The club electric circuits cannot support the use a lot of hot plates (e.g., more than 5). In addition using a lot of hot plates could be a safety program.   After some discussion it was decided to get back this person with a limit of hot plates 5. Joelle indicated she would get back to the person a see if this would be acceptable

 

The Bayville Elementary School PTA has asked OGYC for a donation for their April 15th Auction.  Instead members felt that the club could provide a basket for the auction with OGYC hats and tee shirts. Lynda Kennedy will contact the PTA.

 

Last year OGYC advertised the OGYC hall rental in the St. Barnabas circular for a total of about $950. Joella asked if we should renewal the ad for 2016. The 2015 ad brought in at least 2 rentals so the $950 paid for itself. Paul Kennedy made a motion to continue the ad in 2016 and Lynda Kennedy seconded the motion.  The motion carried with all in favor.

 

Buildings and Grounds

Tim McNeilly reported on buildings and grounds.  Tim reported on cost estimates for the installation of security cameras around the club.  He has some older estimates that it would cost about $4500. Tim will see if he can get updated estimates for next month’s meeting.

 

Jim Fry reported on his research involving the possibility of installing an old winch from the Toms River Yacht Club. He’s concluded that this project would be very complicated and costly and recommended against it.

 

Slips and Ground Spaces

It looks like all the slips are rented for next summer.

 

Old Business

A proposal was discussed at last month’s meeting that the club rental coordinator (currently Joelle Nicastro) should receive a 10% stipend with a minimum of $50 for each OGYC hall rental, retroactive from October 2015.

 

After some discussion a motion was made by Kathleen Cronheim that the club rental coordinator would receive a 10% stipend with a minimum of $50 for each OGYC hall rental, retroactive from October 2015. This would be on a 1 year trial (in 2016) basis. This stipend would be for the following services to the club: coordinating the advertising of the hall, answering phone calls from potentially rentals, meeting with potentially renters and showing them the club, answering follow up questions, collecting the rental fees, coordinating with renters up to the day of the event, being at the club before and after each event, being on call in case something goes wrong, making sure the club is cleaned up after the event, and reporting to the executive committee monthly.

The motion was seconded by Paul Kennedy and the motion carried. Below is an accounting of the votes:

Lynda Kennedy – Yes Bruce Cox – Yes Rhea Jolly – Yes

Pete Tamburro – Yes Paul Kennedy –Yes Kathleen Cronheim – Yes Eileen King – Yes

Mark Haug –Yes

 

Joelle Nicastro – Abstain

 

 

New Business

Steve Stone provided a demonstration of the proposed new OGYC Website which he’s developed. The proposed new Website is impressive and all in attendance agreed that we should go ahead with implementation. It was agreed that the administrative rights for the website should only be controlled by the Commodore, Vice Commodore , Rear Commodore, and Treasurer. A motion was made by Pete Tamburro to implement the website. The motion was seconded by Paul Kennedy. The motion carried with all in favor.

 

Next Meeting

March 13th 2016, 9:30 AM.

 

 

 

March 2016

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

March 13th 2016

 

The following persons were present.

 

Flag Officers: Jim Fry – Commodore; Lynda Kennedy – Vice Commodore; Tom Fitzgerald – Rear Commodore; Bruce Cox– Treasurer (by phone); Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee, Committee Chairmen, and other Club Members: Eileen King, Paul Kennedy; Mark Haug, Brian Leahy and Kathleen Cronheim.

 

The meeting was called to order by Jim Fry.

 

Minutes

The minutes from the February 2016 meeting were discussed and some minor comments were incorporated.  Paul Kennedy made a motion to accept the minutes, which was seconded by Brian Leahy. The motion carried with all in favor.

 

Treasurer’s Report

Bruce Cox presented the Treasury’s Report for the month of February. The opening balance for the month was approximately $13,489.  Income was approximately $2,402. Expenses for the period were approximately $2,079.  Closing balance was approximately

$13,211.  In addition, the club has approximately $60,101 in a Wachovia Money Market Fund and approximately $5,756 in a second account for the Drier Sisters Award Fund.

 

Corresponding Secretary

Rhea Jolly reported that she sent a sympathy card to the Amon family. She will issue a News Letter in April.

 

Commodore’s Update

Jim Fry reported that Roy Voss has been looking for a boat new engine that is reasonably priced. The club has already paid $5,000 and depending on the final cost the new engine may cost an additional $2,000 to $3,000.

 

Jim Fry reported that the club has received a letter from the BBYRA. The letter is asking OGYC to pay the BBYRA dues for 100% of the OGYC members. In the past the BBYRA policy was that clubs pay for 90% of their members. Jim reported that the BBYRA has changed their bylaws so that they can charge 100%.  It’s not clear if the bylaw changes were approved by the member Yacht Clubs. This will cost the club an additional $200 (approximate).

 

In addition the BBYRA has asked OGYC for a donation of $100 to the BBYRA ad book.

 

Jim Fry reported that they will installed lights on the club’s boat trailers in the up-coming weeks.  Three boats will be needed by June 1st for the Thistle Regatta.

 

Jim Fry reported that the club may need a new boat for instructors because of expected increased applications for the sailing program. Tom Fitzgerald has found a potential 13 foot whaler. The purchase of this boat is in the budget.

 

The new Website is up and running.  A new OGYC history page is planned.

 

Jim plans to ask members to come and volunteer sometime soon to clean up the trophies and the trophy case.

 

Vice Commodore’s Update

Lynda Kennedy reported on the sailing program. A Sailing Committee had a meeting and it went well. Application and brochures have been printed.  Lynda reported that she has signed up 4 or 5 instructors and is interviewing additional potential instructors.  The lead instructor position is still open. Amy Voss is not coming back this summer as a sailing instructor.

 

The Sailing Program will start on June 27th and end on August 18th.  Awards night will be August 18th.   Sailing “Open House” will be on Sunday May 21st.

 

Rear Commodore Update

Tom Fitzgerald reported that he has two stewards hired for the summer and possibly a third. One of last year’s stewards, Christine, has decided not to come back this summer.

 

Tom Fitzgerald reported that the St. Patty’s Day party has 78 RSVPs.  A bartender has been hired and will be taking the tips.  In addition he has hired a server for $125.

Committee Reports Social

Lynda Kennedy reported that the social committee plans to have a Painting Party on 7/1/16. At this party a vendor will provide materials and instructions on how create painting. The charge will be $40.

 

The club will have another Sailing Program reunion on 7/2/16.

 

Members are reminded that the club has parking rules for the areas inside the gate. Member may not park long term (more than 30 minutes) inside the gate. Temporarily parking on the grounds to delivery boats and large items to the hall is ok, but this should be limited to a short durations.

 

Buildings and Grounds

 

The Ice Eaters will be coming out of the water in the next few weeks

 

Slips and Ground Spaces

Slip 14 will be available for rent this next summer. All other slip deposits are in.

 

Old Business

 

None.

 

New Business

It was agreed that the stewards will start on weekends on May 15th.

 

A motion was made by Lynda Kennedy to adjourn the meeting, which was seconded by Kathleen Cronheim. The motion was passed with all in favor.

 

Next Meeting

April 10th 2016, 9:30 AM.

 

April 2016

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

April 10th 2016

 

The following persons were present.

 

Flag Officers: Jim Fry – Commodore; Lynda Kennedy – Vice Commodore; Tom Fitzgerald – Rear Commodore (phone); Bruce Cox– Treasurer (by phone); and Pete Tamburro – Recording Secretary

 

Executive Committee, Committee Chairmen, and other Club Members: Heather Andolsen, Joella Nicastro, Eileen King, Paul Kennedy, Mark Haug, Brian Leahy, Tim McNeilly, Kathleen Cronheim, and Steve Stone.

 

The meeting was called to order by Jim Fry.

 

Minutes

The minutes from the March 2016 meeting were discussed and some corrections were necessary.  The first correction was that contrary to what was stated in the draft minutes it had not been agreed upon in the March meeting that the Stewards would start full time after Memorial Day. The second correction was that the trailer lights were scheduled to be repaired in the next few weeks rather as stated in the draft minutes that this work had been completed. These corrections have been incorporated into the March minutes.

 

Brian Leahy made a motion to accept the minutes with the corrections, which was seconded by Eileen King. The motion carried with all in favor.

 

Treasurer’s Report

Bruce Cox presented the Treasury’s Report for the month of March. The opening balance for the month was approximately $13,211.  Income was approximately $20,273.

Expenses for the period were approximately $6,604.  Closing balance was approximately

$26,845.  In addition, the club has approximately $60,104 in a Wachovia Money Market Fund and approximately $5,756 in a second account for the Drier Sisters Award Fund.

 

A question was raised regarding a $584.21 bill from First Energy which seems very high for the March.  Bruce will check this amount with previous year’s bill for the month of March.

 

Pete Tamburro made a motion to accept the report, which was seconded by Brian Leahy. The motion carried with all in favor.

 

 

Corresponding Secretary

Jim Fry reported that the club has received several courtesy cards from other yacht clubs on the bay.  The will be placed in the downstairs display case.

 

Commodore’s Update

Jim Fry reminded everybody that the club has parking rules for the areas inside the gate. Members may not park long term (more than 30 minutes) inside the gate. This includes times when the hall is rented. Temporarily parking on the grounds to delivery boats and large items to the hall is ok, but this should be limited to a short durations.

 

Jim reported that Maria Gillies has asked the club for a one year waiver from membership without having to pay the re-initiation fee when she rejoins next year.  A motion was made by Pete Tamburro to allow this wavier for this year. The motion was seconded by Brian Leahy.  The motion was passed with all members in attendance voting in favor; except one.  One person abstained.

 

Jim Fry reported that the BBYRA has sent the club an invoice for 2016. The invoice contained a $100 line item for the BBYRA Annual Book. Also the invoice now charges each yacht club a fee for every member in the club. In past years the BBYRA charged a fee for 90% of the members at each club. OGYC club paid BBYRA $700 last year.

 

A motion was made by Brian Leahy to pay the BBYRA $750 for 2016 membership and

$1 for the rental of the Rib power boat.  The motion was seconded by Bruce Cox and passed with all in favor.

 

Jim Fry reported that the BBYRA is currently in the process of rewriting their Bylaws. They are also anticipating a major revision of the BBYRA “Notice of Race” rules. They are also sponsoring a trip to New York during the America’s cup.

 

Jim Fry reported that the Mantoloking Yacht club has requested OGYC for a burgee. Jim will send them one.

 

 

Vice Commodore’s Update

Lynda Kennedy reported on the sailing program. A Lynda reported that the sailing program will hire 7 instructors.  Program registrations are coming in, 9 deposit for the 8 week program and 9 deposits for 2 week program.  A sailing Open House will be held on May 21st.

 

Lynda reported that she has purchased 80 tickets to Break Water Beach. These tickets will be used for the sailing program on a one day excursion to Break Water Beach.

Sailors will be able to purchase a ticket for $10.

 

Rear Commodore Update

Tom Fitzgerald reported that the St. Paddy’s Day party was a great success with 51 members and 31 guests attending. The event cost $1,800 (this included a band) and brought in $3,500 for a profit of $1,700.

 

The next event will be the Spring Bonn Fire on 4/23.

 

 

 

The Kentucky Derby night will be held on May 7th.

 

Tom reported that it looks like the bar will start opening on Fridays nights on May 27th.

Committee Reports Social

Joella Nicastro reported on hall rentals. The April 16th rental was cancelled. She has a possible rental on June 3rd and definite rentals on June 4th and 5th

 

Membership

Steve Stone reported that he is receiving membership renewals (@$10,000) and deposits for the sailing program (@$6,000).

 

 

Buildings and Grounds

Tim McNeilly reported that he pulled the Ice Eaters out of the water and they all looked OK. He may not need to send any out for refurbishment.

 

Tim reported on a proposed project to install security cameras around the club. He received several estimates in 2015 which may now dated. The budget has an approved line item for $5,000 for capital expenditures in 2016 and he reccomends that we should use this money on a new system.  Tim asked the committee if he should get updated estimates and move forward. A motion was made by Bruce Cox to proceed with the project and update the estimates.  The motion was seconded by Paul Kennedy and the motion carried with all in favor. Tim will get updated estimates and come back to the committee.

 

 

Slips and Ground Spaces

Slip 14 will be available for rent this next summer.  All other slip deposits are in.

 

Facebook

Heather Andolsen reported that the OGYC Facebook page is ready. The page will be available to a closed group and you must ask permission to join the group. A motion was made by Bruce Cox to approve the Facebook Page. The motion was seconded by Brian Leahy and was approved with all in favor.

 

Old Business

 

None.

 

New Business

Lynda Kennedy made a motion to spend $5,000 from the 2016 OGYC Sailing Budget to procure a new Feva sailboat for the sailing program.  The boat is a two person sailing boat. This is contingent on OGYC receiving an additional $2,000 from the Barnegat Bay Sailing Foundation.  The total cost of the new boat would be $7,000.  The new boat will

 

 

be used in the OGYC sailing program for at least four sailing seasons.  The boat will be used by all sailors in the program throughout the summer sailing season.

 

A significant amount of discussion followed.

 

Below are summaries of some of the points that were brought up during the meeting and in emails in following days after the meeting.

 

  • The purchase of this boat was not budgeted for 2016.
  • Lynda has reviewed her sailing program budget and has identified approximately

$6,600 available for this purchase.

  • The club has already identified some high cost items for 2016, such as the security video system (@$5,000), the purchase of a new instructor boat engine (@$5000), and new instructor boats.
  • This motion presents a shift in the way OGYC introduces new boats in their In the past new boat lines were purchased by the parents and they took the risk that new regattas for the new boats would be formed. (For example: Optis and 420s). This motion presents a shift in policy to where the club will purchase the boat and take the risk that boat will not become popular on the river/bay.
  • In the past the club had never bought an experimental
  • The $2,000 grant from the Barnegat Bay Sailing Association is only available to Yacht clubs and not individuals and the clubs must keep the boat for at least 4
  • Some members expressed the opinion that if the boat does not become popular, the boat could be sold after 4 years and the finical risk to the club would be
  • The $7,000 price for the Feva is good until April 30th,
  • Colie Sails has decided to not stock the Feva Morehouse sails in Mt. Laurel has no intention to represent the Feva.
  • The boat doesn’t appear on the US sailing lists this boat
  • MYC and IHYC have already purchased several Feva’s. They are confident that the numbers of this boat will increase on the Bay
  • This boat will bridge the gap that currently exists and to keep the kids engaged in sailing, having fun and sailing in a boat that is virtually
  • The club has a majority of sailors between the ages of 11-15 who will thrive from this sailing experience by learning more technical sailing skills, experiencing a double handed, 2 person, boat that they can easily maneuver themselves and preparing them with the skills to sail bigger boats and grooming them to participate in BBYRA racing and
  • Any replacement parts for the Feva can be ordered on line with overnight delivery enabling a quick and easy Other clubs have opted to have a service kit with Feva parts the same as we carry replacement parts for all other club owned boats that we have on our property.
  • The Powder Puff Regatta will have a start for the Feva and the Feva will sail in the down bay interclubs, as per RJ Wilkins,

 

 

 

  • Our club can especially benefit because we have 2 week campers who have never been on the water and can take a ride on a fast, fun boat that is easy to operate and not
  • If the point of this is to get smaller kids into a bigger boat as a skipper and crew then it can be done much West Marine carries a line of polypropylene sailing boats by Walker Bay. The 10 foot boat currently sells for $1,399.00 dollars, add the sail kit for $1,000.00 and the total package is less than $2500.00; delivery is free to the closest West Marine store. The boat weight is 123lbs, it holds up to 449 lbs. or 3 people, and comes with a 10 year warranty. Unlike the Feva the Walker bay is manufactured in the United States. It agreed that we could have an alternative to the sunfish, opti, and laser, but the Feva may not be the answer.
  • The Metedaconk club that tested the boat for a couple of weeks last
  • Talking with a couple of commodores from upper bay, they have no intention to use the
  • Non sailing OGYC club members may not be happy with this

 

The motion was voted on by email on April 18th and 19th, 2016. The votes were collected by Brian Leahy and the motion was approved by 7 to 4 vote in favor. Below is the how each member voted as documented in an April 19th, 2016 email from Brian Leahy:

 

  • Eileen King – Yes
  • Mark Haug– Yes
  • Joella Nicastro– Yes
  • Rhea Jolly – Yes
  • Brian Leahy– Yes
  • Lynda Kennedy– Yes
  • Paul Kennedy– Yes
  • Tom Fitzgerald – No
  • Kathleen Cronheim– No
  • Bruce Cox – No
  • Peter Tamburro– No

 

 

 

Next Meeting

May 7th Saturday ???? 2016, 9:30 AM.

 

 

May 2016

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

May, 7th 2016

 

The following persons were present.

 

Flag Officers: Jim Fry – Commodore; Tom Fitzgerald – Rear Commodore (phone); Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee, Committee Chairmen, and other Club Members: Eileen King, Kathleen Cronheim, and Larry McDowell.

 

The meeting was called to order by Jim Fry.  Not enough officers and executive members attended to establish a voting quorum.

 

Minutes

The meeting minutes from last month were not reviewed as there was no quorum.

 

Treasurer’s Report

Jim Fry reported that clubs spent approximately $5000 last month for the FEVA sailboat and an additional $3,500 on a 14 foot 2006 Carolina Skiff complete with a 2013 engine and a 2015 trailer.

 

 

Corresponding Secretary

Nothing on Note

 

Commodore’s Update

Jim Fry reported that the club is responsible to install a number barrels and moorings in the bay. Last year the chains broke and several moorings were lost. Jim intends on installing them by June.

 

Jim reported that three boats are currently at Good Luck Point for repair. Among these is the small Rib which has a leak and the bilge pump may be broken.

 

Jim reported that town can no longer approve the club’s liquor license and the club must apply to the state to renew the license. This is because four town council members are also officers at OGYC.

 

Jim reported that he has seen no evidence that contracts have been signed for upcoming rentals in June. In addition, he has seen no evidence that contracts have been established for two rentals that have already transpired. This is contrary to new club policy (which was established last year) that now requires a contract between the club and the person who is renting the hall. This brought out a discussion. Below are summaries of some of the points that were expressed at the meeting

 

 

 

 

  • The club is just too vulnerable without signed written agreements for the
  • Even the town now requires a contract and insurance form for any rentals between the town and an individual
  • Without a contract the rentals in June should be
  • The Stipend agreement between with the rental coordinator and the club assumes that going forward, rentals would be established by contract only and renters take out insurance for the

 

Rear Commodore Update

Tom Fitzgerald reported that the Bonn Fire went well and that the Kentucky Derby event for later in the day is on track.

 

The next event will be the Commodores Barbeque on May 29th. The Thistle Regatta will be on the weekend starting June 10th.

On June 24th we will have a “Half- way-to- Christmas-Eve” party. On June 18th club will have the Welcome Aboard Party.

Coffee and doughnuts will start on June 26th.

Puddle-ducks will be the week of July 11th and the week of July 21st

 

Taco Tuesdays are being planned for July.  Jim Fry said he would review club rules to see if it’s ok to serve beer as a part of the special (e.g., A Taco and a Corona for $5). The Sailing Program Reunion will be held on July 2nd.

 

Tom reported that the hall is rented on every Saturday in September.

 

 

Buildings and Grounds

Jim Fry reported on Tim McNeilly’s progress in the installation of a video camera security system.  This matter will be discussed at future meetings.

 

Slips and Ground Spaces

Slip 14 will be available for rent this next summer. All other slip deposits are in.

 

The club will soon receive an additional Opti sailboat as a donation. This is in addition to 9 Optis and 6 sunfishes that the club already owns and makes available to sailors in the sailing program.

 

The club could use a few beach dollies to get the heavy sunfishes in and out of the water. Tom Fitzgerald is looking into purchase a few. New they cost about $460 and used about

$200.

 

 

 

 

Old Business

 

None.

 

New Business

Kathleen Cronheim expressed a desire to provide her opinion on last month’s vote to purchase the Feva sail boat for $7,000.  OGYC will put up $5,000 and the Barnegat Bay Sailing Foundation will put up $2,000. Kathleen attended the meeting by phone and she had trouble following and hearing the conversation. Kathleen feels strongly that last month’s vote to buy the Feva sailboat (which was approved by a 7 to 4 vote) does not reflect the proper fiduciary responsibility from club officers to the entire membership since the money was not budgeted and represents over 10% of our entire reserve.

 

Jim Fry thanked everybody who voted on this difficult issue. He stated he does not agree with the outcome.  Because of the compacted schedule he feels the officers may have voted on the issue without proper due diligence.  He feels that going forward the club should avoid voting on issues of this nature (with high cost and compacted schedule).

 

Pete Tamburro expressed the opinion that the new Feva sailboat should be shared by all sailors in the program.   This was clearly stated in the approved motion. It would be to the officers best interest to keep a log of who uses the sailboat each day this summer so that the expenditure of the club $5,000 can be justified to the club members.

 

 

Next Meeting

Sunday, June 12th, 9:30 AM.

 

 

 

July 2016

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

July 8th, 2016

 

Jim Fry called the meeting to order. The following persons were present.

Flag Officers: Jim Fry – Commodore; Lynda Kennedy –  Vice Commodore; Tom Fitzgerald – Rear Commodore; Bruce Cox– Treasurer; Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Trustees: Brain Leahy; Tim McNeilly; Paul Kennedy; Eileen King; and Joelle Nicastro.

 

 

The Executive Committee met 30 minutes prior to the general meeting to discuss several issues related to the facility. Jim Fry report that the club has received over $2000 dollars in the name of Nelson Hartranft.  He intends to use this money to setup a new perpetual award for male sailors, as requested by the family, similar to the Drier sisters’ award which goes to females.

 

OGYC members will meet with Pine Beach Yacht Club members to help plan Bay Day.

 

Tim McNeilly reported that he has received a new estimated for the installation of a new security video system which includes 2 cameras in the front, 2 inside, one on each side of the club, and 2 in the back for a total of 8 cameras. The estimate also includes a recording hard drive which would accept the signals from 8 cameras. Total estimate is $5,700, this includes installation.  During follow up discussion members suggested that we purchase a 16 track hard drive so that the club can inexpensively expand the system in the future.

This would be an additional $900. A motion was made by Eileen King to approve the project and install the 8 cameras and a 16 track hard drive for $6,600. The motion was seconded by Bruce Cox and the motion was approved with all persons voting in favor.

 

Tom Fitzgerald made a motion to purchase a freezer which can hold 20 bags of ice for a cost $180. The motion was seconded by Joelle Nicastro and the motion carried with all in favor.

 

Joelle Nicastro reported that the club’s stove required repair last week.  A repairman was called. The repair included the replacement of a valve and a thermostat.

 

The general meeting was called to order by Jim Fry at approximately 7:30. Approximately 40 people attended.

 

 

Minutes

Jim Fry first reported on the sailing program. He reported that the club has purchased three new engines in the past three years. Currently the club only has one old engine. In addition, the club has purchased a boat for instructors. This is because sailing program attendance has increased on last year’s. This year the executive committee established a separate capital improvement fund so that we can plan and replace engines and boats proactively.  A capital improvement was also established for building improvements.

 

Jim fry reported that the club executive committee just approved the purchase and installation of a new security video system with 8 cameras.

 

Jim also reported that he will establish a new sailing award in the name of Nelson Hartranft.

 

Meeting Minutes

A motion was made to suspend the reading of the June 2016 meeting minutes. The motion was seconded by a number of members in attendance. The motion carried with all in favor.

 

Treasurer’s Report

Bruce Cox presented the June 2016 Treasury’s Report. Beginning balance on June 1st was $58,571.36. Income for the month of June was approximately $37,562.68.  Expenses for the month were $36,650.12. Closing balance for the month of June was

approximately $60,483.92.  In addition, the club has approximately $60,109.05 in a Money Market Fund and $5,756.88 in an additional account for the Drier Sisters Award Fund.

 

A question was asked from a member if the club’s budget is on track for the year. Bruce Cox responded that the steward and sailing instructor salaries are on track with the 2016 budget. Bruce concluded that there were no financial concerns so far this year.

 

A second question was asked regarding the Drier Sisters Award and why couldn’t the club send the Drier family a picture of the award winners each year. Jim Fry took an action to get pictures of last year’s winners to the Drier family.

 

Corresponding Secretary

Rhea Jolly was not feeling well and could not attend the meeting.

 

Commodore’s Update

Jim Fry reported that the club has 15 new members in 2016, 9 of which are family memberships.

 

Jim announced that the club now uses rental contracts, which the trustees developed, for each time the hall is rented out.  In addition the club now requires the renter to obtain insurance for the event.

 

 

Jim also announced that Trustee Heather Andolsen will look into the club’s 7 insurance policies to see if the club has sufficient insurance.

 

A question was asked in the club is doing away with the year books. Jim responded that with the new Web Site the year books are probably not necessary.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Lynda Kennedy reported that sailing program is in high gear. The Sailing Committee has 8 working members. The program currently has 9 instructors.  Lynda reported that the program has 46 sailors in the 8 week program and 49 sailors in two week programs for a grand total of 95 sailors this summer.  The club currently has 9 Optis, 5 Sunfishes, and 1 Feva which may be used by sailors in the program.

 

Sailors have been participating in Regattas at all levels in the past few weeks. Last week OGYC’s FEVA sailors took first place in a Regatta.

 

The Junior Auction will be held on July 30th.

 

Rear Commodore Update

Tom Fitzgerald reported on Social Club activities. The New Year’s Eve party was very successful. A Fashion show we be head on 7/15; Island Night will be on 7/22; Game Night will be 7/2l; the Ocean Gate Classic will be on 8/5; Bay Day will be on 8/6; Hawaii Night will be on 8/13; Sailing Awards night will be on 8/19; and Comedy Night will be on 8/20.

 

Tom reported that the Bar has been open every Friday and Saturday night so far this summer.

 

Buildings and Grounds

Tim McNeilly reported that the club is in good shape.  The boat lift which was broken was fixed June.  He thanked the club for buying a spare set of mechanical parts for the lift so that next time it breaks we won’t have to wait for parts to fix it.

 

Tim reminded all that any alterations to the Club (building and grounds) must first be approved by the executive committee.

 

A comment was made that a flag pole halyard (which is in bad shape) should be replaced soon.

 

Riley Applegate reported that all the slips are rented for the summer

 

Eileen King reported that Bay Day will be celebrated with the A Cat fleet finishing in front to the Pine Beach Yacht Club.  She emphasized that she will need people to volunteer in helping out for the Ocean Gate Classic Regatta.

 

Membership

Not discussed

 

 

 

Old Business

None

 

 

New Business

None

 

Next Meeting

August 12th, 2016

 

August 2016

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

August 16th. 2016

 

Jim Fry called the meeting to order. The following persons were present.

Flag Officers: Jim Fry – Commodore; Lynda Kennedy – Vice Commodore; Tom Fitzgerald– Rear Commodore;                                Bruce Cox– Treasurer;  Rhea Jolly – Corresponding Secretary; and Pete Tamburro – Recording Secretary

 

Executive Committee and Committee Chairmen: Kathleen Cronheim, Eileen King, Tim McNeilly, Brian Leahy, Roger McDowell, Joelle Nicastro, Paul Kennedy, and Mark Haug.

 

The Executive Committee met 30 minutes prior to the open general meeting to discuss several issues related to the club.

 

Jim Fry reported that the agenda for the meeting will include the club elections prior to Old Business.  In addition there will be three prosed bylaws changes during the open meeting.

 

Jim also reported that they have cleaned and refurbished about 10 to 15 trophies which will be handed out over the next week. The trophies will go to both young sailors and adult members.  Jim also reported that the trophy case needs rework to fit all the trophies the club has.

 

A motion was made that going forward all perpetual trophies will remain at the club. In the past some perpetual trophies were taken home be the winners for the calendrer year. As a result this made it hard to retrieve the trophies for the next year’s winners. In addition the inscriptions on the trophies (e.g. adding the winner’s name) have been haphazard. This motion was passed with 9 “Yes” votes, 0 “No” votes and 1 abstention. In the future the club will take on the responsibility of inscribing the trophies and then the trophies will be displayed in the club.

 

Paul Kennedy asked the question: how many times can a non-member visit the club? The club’s policy is that non-members can attend club events no more than 4 times.  The idea behind this policy is that 4 visits should be enough for non-members to decide if he or she wants to join the club.  Some non-members have been attending club events many more times than 4 times.  Since, in many cases, the club subsidizes the event or pays for the event in its entirety (e.g., Sunday Morning Coffee and Doughnuts) allowing non- members to repeatedly attend these events is not fair to paying club members.   The discussion continued with many ideas on how to enforce the policy and it became apparent that a balanced policy needs to be put in place. On one hand the club wants to encourage visitors to bolster fund raising events, to attract future members, and to be a

 

 

 

good neighbor; but on the other hand the club is responsible to run the budget in the best interests of the paying members. It was agreed that a new policy will be worked on this year.

 

Minutes

 

The general meeting was called to order by Jim FRY at approximately 7:30. Approximately 55 to 60 people attended.

 

Jim Fry announced that 3 bylaw changes will be presented later in the meeting.

 

A motion was made by Tom Fitzgerald to suspend the reading of the July 2016 meeting minutes. The motion was seconded by Bruce Cox. The motion carried with all in favor.

 

Treasurer’s Report

Bruce Cox presented the Treasury’s Report. The opening balance at the beginning of July was $60,483.  Income for the month of July was approximately $19,850.00. Total expenses for the month were approximately $24,505.  Significant expenses for the month were $12,498 for instructor and stewards salaries.  Closing balance for the month of July, 2016 was approximately $55,823.  In addition, the club has approximately $60,111 in a Money Market Fund and $5,747 in in a separate account for the Drier Sisters Award Fund.

 

Corresponding Secretary

Rhea Jolly reported that newsletter will be issued shortly. Input is requested.

 

Commodore’s Update

Jim Fry reported that Rhea Jolly will be stepping down from the Corresponding Secretary position next year.

 

Jim Fry reported that the club will enter 3 possible 4 boats in this year’s annual BBYRA duck boat race.   Jim announced that the club has received in excess of $4000 in memory of Nelson Hartranft. These funds will be set aside to set up a new sailing award similar to the Drier Sisters award.

 

Ericka and Donna Amon presented a new trophy in honor of the late Paul Amon who recent tragically died on the job as a tug boat captain.  The trophy will be named the “Paul Amon Unsung Hero Award”. Ericka is Paul Amon’s daughter and she won the BBYRA last year.  Donna was Paul’s wife and met Paul 50 years ago while they were both sailing for OGYC.

 

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Lynda Kennedy reported on the sailing program.   A day early the entire sailing program spent the day at Breakwater Beach. A great time was had by all.

 

 

 

 

Lynda reported that the performance of all sailing instructors was very good this summer. This year the club took on several young sailing instructors and they had a great season. Lynda also reported that the club’s new Feva boat was a success. For example the club won first place in the local Junior Olympics and 3rd place in the OGYC Classic.

Currently three clubs on the bay have Fevas (OGYC, Metaconk, and Island Heights).

 

Lynda reported that the OGYC Classic went well. 160 sailors participated.  She expressed of thanks to all members who supported the event.

 

A question was asked from a member as to how much money the classic made this year. Lynda responded that she did not currently have this information ‘

 

Another member and sailing program parent expressed the opinion that this summer’s sailing program was a great success.

 

Frank Scala made the comments that persons who attend the Sunday Morning Coffee and Doughnuts should clean up after themselves. The members in attendance gave Frank a round of applause.

 

Rear Commodore Update

Tom Fitzgerald reported that the Bar made $8500 this year, and several Cheese Stake nights made about $1000.  The bar was open every Friday and Saturday this summer.

 

Aloha night is up coming and already has 66 RSPVs.

 

A question was asked about what is the Club’s guest policy? Jim Fry responded that guests are allowed for up to 4 visits and they must sign in to the guest book.  It’s the responsibility of the member who accompanies the guest to ensure that this policy is enforced.  However the executive committee will be looking into enforcing this policy in the future.

 

Buildings and Grounds

Tim McNeilly reported that the club is in good shape.  We’ve recently had problems with the air conditioner and the winch.

 

Membership

Jim Fry reported on 2016 membership. The club has 146 active members of the in 2016. This includes the addition of 15 new members, including 9 families, having joined the club this year

 

Slips and Ground Space

Riley Applegate reported that all slips were rented this summer.

 

Club Election

 

 

 

 

 

The club elections were held.  This year Lee Gashlin, Larry McDowell, and Kathy Sharpe volunteered for the election committee. Lee Gashlin presented the proposed club officers slate for the upcoming year as follows:

 

Club Officers

Commodore- Jim Fry;

Vice Commodore – Lynda Kennedy; Rear Commodore – Tom Fitzgerald; Treasure – Bruce Cox;

Corresponding Secretary – Heather Andolsen; and Recording Secretary – Pete Tamburro

 

All members in attendance voted in favor with no dissenting votes and no abstentions.

 

Lee Gashlin presented the proposed Executive Committee slate for the upcoming year as follows:

 

Executive Committee

Past Commodore – Eileen King Paul Kennedy

Brain Leahy Mark Haug Joella Nicastro Steve Stone

 

All members in attendance voted in favor with no dissenting votes and no abstentions.

 

Lee Gashlin presented the proposed Trustee Committee slate for the upcoming year as follows:

 

Trustees

Ericka Amon Riley Applegate Rosemary Butow Craig Cronheim Jerry DeNigris Larry McDowell David Sikora

 

All members in attendance voted in favor with no dissenting votes and no abstentions.

 

Adults Awards

 

Jim Fry presented the Tanz award which went to Vic Roth,

 

Jim Fry presented the Robinson award which went to Kathleen Cronheim.

 

 

 

 

 

Jim Fry presented the Marple award for overall support of sailing to Lee Glashin. Jim Fry presented Keyes award for service to the sailing program Rhea Jolly.

New Business

Three new bylaws were proposed. These are discussed below.

 

  • The first proposed bylaw change was said

 

 

Paragraph 5

“Initiation fees for each category of membership shall be determined for the current year by resolution of the Executive committee on or before March 31st. In the absence of such a resolution the initiation fees shall remain unchanged from the previous year. Initiation fees are to accompany the application for membership.”

 

Over the last 10 to 15 years many of our former young sailors have gone on to college and are working in the everyday world. We see these former sailors very infrequently but their families still have roots at Ocean Gate Yacht Club. In an attempt to encourage these former family members to rejoin the club, I would like to amend the by-laws to allow these former family members to rejoin the club without having to pay the initiation fee. This would be contingent on their parent’s membership having been continuously in good standing since they were off their parent’s membership.

 

The change would read, “Former family members would have the initiation fee waived upon joining the club in any membership category as long as their family has maintained their membership in good standing since their departure.”

 

 

This proposed bylaw change received a lot of discussion for approximately 20 minutes. Many good points were made both for and against the proposed change.   The change was voted upon with 32 votes in favor, 29 votes not in favor, and 0 abstentions. Since the proposed change did not received 2/3 of the votes (41) the proposed change did not pass.

 

  • The second proposed bylaw change was said

 

 

This is an addition to

 

Article XI – Nominations and Elections:

8) The Nominating Committee shall not recommend more than one person from the same family (under definitions of Article VIII – Membership – 1. Family and/or 5. Senior Couple). Nominations from the floor shall also follow this article and not conflict with the Nominating Committee. Members of the same family may be elected: one on the Executive Committee and one on the Board of Trustees.

Explanation: One Families activities, outside the club, may prevent two people from attending meetings and this reduces the chance for a quorum when votes are needed, and those family activities conflict with club meetings.

 

 

 

 

 

This proposed bylaw change received a lot of discussion. Many good points were made both for and against the proposed change.   The change was voted upon with 10 votes in favor, 50 votes not in favor, and 0 abstentions. Since the proposed change did not received 2/3 of the votes the proposed change did not pass.

 

  • The third proposed bylaw change was said

 

Article VII – Meetings

 

4  Executive Committee meetings will be held on the second Sunday of each month except in July and August, when they shall meet on the second Friday evening and conduct the Club meetings.

I propose to change this sentence to Executive Committee meetings will be held on the second Sunday in February, April, May, June, September, October, & December. And the July & August meetings remain the same. Thus eliminating the January, March & November meetings.

Also adding a time frame of 90 minutes for the executive meetings.

 

 

This proposed bylaw change received a lot of discussion. Many good points were made both for and against the proposed change.   The change was voted upon with 7 votes in favor, 44 votes not in favor, and 3 abstentions. Since the proposed change did not received 2/3 of the votes the proposed change did not pass.

 

 

Old Business

None.

 

Next Meeting

September 10, 2016

 

 

September 2016

 

OCEAN GATE YACHT CLUB EXECUTIVE COMMITTEE MEETING

Sept. 10th. 2016

 

Jim Fry called the meeting to order. The following persons were present.

Flag Officers: Jim Fry – Commodore; Vice Commodore; Tom Fitzgerald– Rear Commodore; Bruce Cox– Treasurer; and Pete Tamburro – Recording Secretary

 

Trustees, Executive Committee, Committee Chairmen, and Other Members: Kathleen Cronheim, Brian Leahy, Joelle Nicastro, Heather Andolsen (non-voting), and Steve Stone (non-voting).

 

Jim Fry reported that this would be a transition meeting for incoming and outgoing Flag Officers, Trustees, Executive Committee members.

 

Jim Fry reported that he has reviewed next year’s meeting schedule and there are no conflicts, except for Mother’s day which he intends on scheduling.

 

Bruce Cox stated that in his opinion that the commodore does is not required to coordinate with other flag officers with regards to emails to general business the club members.

 

Treasurer’s Report

Bruce Cox presented the Treasury’s Report. The opening balance at the beginning of August was approximately $55,823.  Income for the month of August was approximately

$20,453.  Total expenses for the month were approximately $31,873. Significant expenses for the month were approximately $14,731, for instructor and stewards salaries,

$3,86 for IRS tax payments, and $1,319 for new merchandise for the club showcase. Closing balance for the month of August was approximately $44,404. This includes money donated to the Nelson Hartranft fund.   In addition, the club has approximately

$60,112 in a Money Market Fund and $5,747 in in a separate account for the Drier Sisters Award Fund. All money donated to Nelson Hartranft fund will be transferred from the general account to a new account that will be established solely for the fund.

 

Bruce reported that he provided $1,700 from the general account to the Sailing Program for tickets to Break Water Beach for a club outing at the water park held in August. As he understands it, persons who attended the outing were to reimburse the club for cost of the tickets. He is not sure is this was to be full reimbursement for each ticket or a partial reimbursement.  Bruce reported that he received $850 dollars back for tickets from the Sailing Program. He is not clear on what happened to the other tickets that were not sold. He intends to discuss this with the Lynda Kennedy (the head of the Sailing Program), who was not at this meeting.

 

 

 

 

Bruce also reported that he (the treasury) and the sailing program need to resolve some discrepancy regarding the number of sailors who attended program this summer and money received by the club. Based on his records it is possible that the families of 8 sailors may not have fully paid up for their child’s participation in the sailing program. He needs to sit down with the head of sailing program to resolve this discrepancy.  Bruce asked the general question: regarding members and non-members who have not fully paid for their child’s participation in sailing program, who’s responsible for soliciting the outstanding money?

 

A motion was made by Kathleen Cronheim to accept the report which was seconded by Tom Fitzgerald. The motion carried with all in favor.

 

Corresponding Secretary

Heather Andolsen reported that the club’s Facebook page is up and running and has been well received.

 

Commodore’s Update

Jim Fry reported that he intends on focusing his activities for the upcoming year on the club’s heritage.  So far he and his wife have refurbished 25 trophies and all of the names on these trophies have been reframed.  Also, all trophies now have space for new names for at least 5 more years.  The club will now have to establish a budget line item for engraving names on the trophies each year. He intends on developing a new historical section on the club’s web site.

 

Jim reported that club’s boats will be taken out of the water next week and the buoys the week after.

 

REPORTS OF OFFICERS

 

Vice Commodore Update

Lynda Kennedy could not attend the meeting.

 

ear Commodore Update

Tom Fitzgerald reported that the bar has been opened for most of the summer with no complications.

 

The club’s hall is rented for the following upcoming dates 9/17, 9/23, 9/24, 10/2 and 10/8.

 

Joelle Nicastro asked if she sure take an ad out in the St. Barnabas church bulletin for the upcoming year.  The bulletin comes out every week and costs about $950 dollars for the year. She reported the ad has resulted in about two hall rentals each year. A motion was made by Bruce Cox to continue paying for the ad (approximately $950) in the upcoming year. The motion was seconded by Brain Leahy and the motion carried with all in favor.

 

The social club will meet on 9/13.

 

 

 

 

 

Buildings and Grounds

Tim McNeilly reported that the club’s winch motor burned up last week.  It was quickly replaced with in a day.

 

Tim also reported that the club will have to dredge inside the marina this year.

 

Membership

Steve Stone reported that he received an inquiry from a potential new member if person could store his or hers Hobbie Cat on the grounds if he joins. The general consensus was that there is enough space on the grounds for an additional Hobbie.

 

New Business

Jim Fry reported that the club will being reviewing all of its insurance policies in the upcoming year. The goal of this work is to make sure that the club and its members are adequately covered.  This year the club paid about $20,000 for insurance.  This includes insurance for sailors and instructors.

 

Jim Fry reported that the BBYRA will change their bylaws so that there are consistent with their 501.C3 status.

 

The meeting’s discussion shifted to the need for a new or updated OGYC club policy for non-members participation in the club’s events. For example, can non-members show up and participate in the Sunday morning coffee and donuts event to watch their children sailing in the Sunday series? Also can new members who were once children of former members join the club without paying the initiation fee.

 

Old Business

None.

 

Next Meeting

October 9, 2016


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